[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR102-194.30]

[Page 359-360]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
               CHAPTER 102--FEDERAL MANAGEMENT REGULATION
 
PART 102-194_STANDARD AND OPTIONAL FORMS MANAGEMENT PROGRAM
--Table of Contents
 
Sec. 102-194.30  What role does my agency play in the Standard and Optional 
Forms Management Program?

    Your agency head or designee's role is to:
    (a) Designate an agency-level Standard and Optional Forms Liaison 
representative and alternate, and notify GSA, in writing, of their 
names, titles, mailing addresses, telephone numbers, fax numbers, and e-
mail addresses within 30 days of the designation or redesignation.
    (b) Promulgate Governmentwide Standard forms under the agency's 
statutory or regulatory authority in the Federal Register, and issue 
procedures on the mandatory use, revision, or cancellation of these 
forms.
    (c) Ensure that the agency complies with the provisions of the 
Government Paperwork Elimination Act (GPEA) (Public Law 105-277, 112 
Stat 2681), Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 
74d), as amended, the Architectural and Transportation Barriers 
Compliance Board (Access Board) Standards (36 CFR part 1194), and OMB 
implementing guidance. In particular, agencies should allow the 
submission of Standard and Optional forms in an electronic/automated 
version unless the form is specifically exempted by Sec. 102-194.40.
    (d) Issue Governmentwide Optional forms when needed by two or more 
agencies and announce the availability, revision, or cancellation of 
these forms. Forms prescribed through a regulation for use by the 
Federal Government must be issued as a Standard form.

[[Page 360]]

    (e) Obtain GSA approval for each new, revised or canceled Standard 
and Optional form, 60 days prior to planned implementation. Certify that 
the forms comply with all applicable laws and regulations. Provide an 
electronic form unless exempted by Sec. 102-194.40. Revised forms not 
approved by GSA will result in cancellation of the form.
    (f) Provide GSA with both an electronic (unless exempted by Sec. 
102-194.40) and paper version of the official image of the Standard or 
Optional form prior to implementation.
    (g) Obtain the prescribing agency's approval for exceptions to 
Standard and Optional forms, including electronic forms or automated 
formats prior to implementation.
    (h) Review annually agency prescribed Standard and Optional forms, 
including exceptions, for improvement, consolidation, cancellation, or 
possible automation. The review must include approved electronic 
versions of the forms.
    (i) Coordinate all health-care related Standard and Optional forms 
through GSA for the approval of the Interagency Committee on Medical 
Records (ICMR).
    (j) Promote the use of electronic forms within the agency by 
following what the Government Paperwork Elimination Act (GPEA) 
prescribes and all guidance issued by the Office of Management and 
Budget and other responsible agencies. This guidance will promote the 
use of electronic transactions and electronic signatures.
    (k) Notify GSA of the replacement of any Standard or Optional form 
by an automated format or electronic form, and its impact on the need to 
stock the paper form. GSA's approval is not necessary for this change, 
but a one-time notification should be made.
    (l) Follow the specific instructions in the Standard and Optional 
Forms Procedural Handbook.