[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR105-60.305-10]

[Page 445-446]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
              CHAPTER 105--GENERAL SERVICES ADMINISTRATION
 
PART 105-60_PUBLIC AVAILABILITY OF AGENCY RECORDS AND INFORMATIONAL 
MATERIALS--Table of Contents
 
      Subpart 105-60.3_Availability of Opinions, Orders, Policies, 
               Interpretations, Manuals, and Instructions
 
Sec. 105-60.305-10  Fee schedule.

    (a) When GSA is aware that documents responsive to a request are 
maintained for distribution by an agency operating a statutory fee based 
program, GSA will inform the requester of the procedures for obtaining 
records from those sources.
    (b) GSA will consider only the following costs in fees charged to 
requesters of GSA records:
    (1) Review and search fees.

    Manual searches by clerical staff: $13 per hour or fraction of an 
hour.
    Manual searches and reviews by professional staff in cases in which 
clerical staff would be unable to locate the requested records: $29 per 
hour or fraction of an hour.
    Computer searches: Direct cost to GSA.
    Transportation or special handling of records: Direct cost to GSA.

    (2) Reproduction fees.

    Pages no larger than 8\1/2\ by 14 inches, when reproduced by routine 
electrostatic copying: 10[cent] per page.
    Pages over 8\1/2\ by 14 inches: Direct cost of reproduction to GSA.

[[Page 446]]

    Pages requiring reduction, enlargement, or other special services: 
Direct cost of reproduction to GSA.
    Reproduction by other than routine electrostatic copying: Direct 
cost of reproduction to GSA.

    (c) Any fees not provided for under paragraph (b) of this section, 
shall be calculated as direct costs, in accordance with Sec. 105-
60.305-1(b).
    (d) GSA will assess fees based on the category of the requester as 
defined in Sec. 105-60.305-1(f)-(1); i.e., commercial-use, educational 
and noncommercial scientific institutions, news media, and all other. 
The fees listed in paragraph (b) of this section apply with the 
following exceptions:
    (1) GSA will not charge the requester if the fee is $25 or less as 
the cost of collection is greater than the fee.
    (2) Educational and noncommercial scientific institutions and the 
news media will be charged for the cost of reproduction alone. These 
requesters are entitled to the first 100 pages (paper copies) of 
duplication at no cost. The following are examples of how these fees are 
calculated:
    (i) A request that results in 150 pages of material. No fee would be 
assessed for duplication of 150 pages. The reason is that these 
requesters are entitled to the first 100 pages at no charge. The charge 
for the remaining 50 pages would be $5.00. This amount would not be 
billed under the preceding section.
    (ii) A request that results in 450 pages of material. The requester 
in this case would be charged $35.00. The reason is that the requester 
is entitled to the first 100 pages at no charge. The charge for the 
remaining 350 pages would be $35.
    (3) Noncommercial requesters who are not included under paragraph 
(d)(2) of this section will be entitled to the first 100 pages (page 
copies) of duplication at not cost and two hours of search without 
charge. The term search time generally refers to manual search. To apply 
this term to searches made by computer, GSA will determine the hourly 
cost of operating the central processing unit and the operator's hourly 
salary plus 16 percent. When the cost of search (including the operator 
time and the cost of operating the computer to process a request) 
reaches the equivalent dollar amount of two hours of the salary of the 
person performing a manual search, i.e., the operator, GSA will begin 
assessing charges for computer search.
    (4) GSA will charge commercial-use requesters fees which recover the 
full direct costs of searching for, reviewing for release, and 
duplicating the records sought. Commercial-use requesters are not 
entitled to two hours of free search time.
    (e) Determining category of requester. GSA may ask any requester to 
provide additional information at any time to determine what fee 
category he or she falls under.