[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR105-64.002]

[Page 461-462]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
              CHAPTER 105--GENERAL SERVICES ADMINISTRATION
 
PART 105-64_REGULATIONS IMPLEMENTING THE PRIVACY ACT OF 1974
--Table of Contents
 
Sec. 105-64.002  Definitions.

    For the purpose of this part 105-64, the terms listed below are 
defined as follows:
    (a) Agency means agency as defined in 5 U.S.C. 552(e);
    (b) Individual means a citizen of the United States or a legal alien 
admitted for permanent residence;
    (c) Maintain means keep, collect, use, and disseminate;

[[Page 462]]

    (d) A record means any item, collection, or grouping of information 
an agency maintains about a person, including, but not limited to, his 
or her educational background, financial transactions, medical history, 
and employment or criminal history, and that contains his or her name or 
other identifying number of symbols such as a fingerprint, voiceprint, 
or photograph;
    (e) A system of records means any group of records under the control 
of the agency from which information is retrieved by a person's name or 
by an identifying number, symbols, or other identifiers assigned to that 
individual;
    (f) A statistical record means an item of information maintained for 
statistical research or reporting purposes that is not used in making 
any determination about an identifiable person, except as provided by 
Section 8 of Title 13 U.S.C.;
    (g) Routine use means using a record for the purpose for which it 
was intended;
    (h) System manager means the GSA employee who maintains a system of 
records and who collects, uses, and disseminates the information in it;
    (i) The subject individual means the person named or discussed in a 
record or the person to whom a record refers;
    (j) Disclosure means transferring a record, a copy of a record, or 
the information contained in a record to someone other than the subject 
individual, or the reviewing of a record by someone other than the 
subject individual;
    (k) Access means a transfer of a record, a copy of a record, or the 
information in a record to the subject individual, or the review of a 
record by the subject individual; and
    (l) Solicitation means a request by an officer or employee of GSA 
for a person to provide information about himself or herself.