[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR105-64.301-3]

[Page 465]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
              CHAPTER 105--GENERAL SERVICES ADMINISTRATION
 
PART 105-64_REGULATIONS IMPLEMENTING THE PRIVACY ACT OF 1974
--Table of Contents
 
              Subpart 105-64.3_Individual Access to Records
 
Sec. 105-64.301-3  Granting access.

    (a) Upon receiving a request for access to nonexempt records, the 
manager must make them available to the subject individual or 
acknowledge the request within 10 workdays after it is received, stating 
when the records will be available.
    (b) If the manager expects a delay of more than the 10 days allowed, 
he or she should state the reason why in the acknowledgement.
    (c) If a request for access does not contain enough information to 
find the records, the manager should request additional information from 
the individual and is allowed 10 more workdays after receiving it to 
make the records available or acknowledge receiving the request.
    (d) Records are available during normal business hours at the 
offices where the records are maintained. Requesters should be prepared 
to identify themselves by signature and to show other identification 
verifying their signature.
    (e) Managers may permit an individual to examine the original of a 
nonexempt record and, if asked, provide the person with a copy of the 
record. Fees are charged only for copies given to the person, not for 
copies made for the agency's convenience.
    (f) A requester may pick up a record in person or receive it by 
mail, directed to an address provided in the request. The manager should 
not give a record to a third party to deliver to the subject individual, 
except medical records as outlined in Sec. 105-64.301-2 or as described 
in paragraph (g) of this section.
    (g) If a person wants to have someone else accompany him or her 
while reviewing a record or when obtaining a copy of it, he or she must 
first sign a statement authorizing the disclosure of the record. The 
system manager shall maintain this statement with the record.
    (h) The procedure to review the account of disclosures is the same 
as the procedures for reviewing a record.