[Code of Federal Regulations]
[Title 41, Volume 4]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR301-70.708]

[Page 78]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
           CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES
 
PART 301-70_INTERNAL POLICY AND PROCEDURE REQUIREMENTS--Table of Contents
 
   Subpart H_Policies and Procedures Relating to Mandatory Use of the 
   Government Contractor-Issued Travel Charge Card for Official Travel
 
Sec. 301-70.708  What can we do to reduce travel charge card delinquencies?

    To reduce travel charge card delinquencies by your employees, you 
should consider implementing one or more of the following suggestions 
(this list is not comprehensive; you may adopt other appropriate 
procedures):
    (a) Agency travel program coordinators must be trained and aware of 
their responsibilities and the delinquency management tools available 
under your agreement with the travel charge card contractor (internet 
training is available for the GSA SmartPay(TM) Travel Charge 
Card at: http://fss.gsa.gov/training/transtrav.
    (b) Ensure that managers and supervisors are provided monthly 
delinquency and questionable charges report.
    (c) Periodically, but at least once a year, verify that cardholders 
are still current employees.
    (d) For inactive accounts (cards not used within 6 months, one year, 
etc., reduce card limit to $1, increase dollar limit when necessary.
    (e) Work with the charge card contractor to block certain high-risk 
category codes (e.g. department stores, automobile dealerships, 
specialty stores), etc.
    (f) Review ATM cash withdrawals for reasonableness and association 
with official travel.
    (g) Implement a salary offset program. (See part 301-76 of this 
chapter).
    (h) Implement split disbursement in your travel vouchering system, 
so that an employee may authorize you to make certain payments directly 
to the charge card contractor on the employee's behalf.
    (i) Refer potential fraud cases to your agency IG for investigation.
    (j) For some helpful do's and don'ts for travel cardholders see GSA 
publication (Card-F001) entitled ``But I didn't know * * * --Helpful 
Hints for Travel Cardholders''. This publication is available on the 
internet at http://fss.gsa.gov/services/gsa-smartpay, click on GSA 
SmartPay Agency Information, click on ``But I didn't know * * * --
Helpful Hints for Travel Cardholders''. You may print or call for 
telephone numbers listed for copies.
    (k) Ensure that employees turn in their travel charge card when they 
retire or leave the agency.

[FTR Amdt. 108, 67 FR 57967, Sept. 13, 2002]