[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2004] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR302-16.1] [Page 199-200] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 302--RELOCATION ALLOWANCES PART 302-16_ALLOWANCE FOR MISCELLANEOUS EXPENSES--Table of Contents Subpart A_General Sec. 302-16.1 What are miscellaneous expenses? Subpart A_General Sec. 302-16.1 What are miscellaneous expenses? 302-16.2 What is the purpose of the miscellaneous expenses allowance (MEA)? 302-16.3 Who is and is not eligible for a MEA? 302-16.4 Must my agency authorize payment of a MEA? Subpart B_Employee's Allowance for Miscellaneous Expenses 302-16.100 How will I receive the MEA? 302-16.101 May I receive an advance of funds for MEA? 302-16.102 What amount may my agency reimburse me for miscellaneous expenses? 302-16.103 May I claim an amount in excess of that prescribed in Sec. 302-16.102? 302-16.104 Must I document my miscellaneous expenses to receive reimbursement? 302-16.105 What standard of care must I use in incurring miscellaneous expenses? Subpart C_Agency Responsibilities 302-16.200 What governing policies must we establish for MEA? 302-16.201 How should we administer the authorization and payment of miscellaneous expenses? 302-16.202 Are there any restrictions to the types of costs we may cover? 302-16.203 What are examples of types of costs not covered by the MEA? Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747, 3 CFR 1971-1973 Comp., p.586. Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise noted. Note to subpart A: Use of pronouns ``I'', ``you'', and their variants throughout this subpart refers to the employee, unless otherwise noted. (a) Miscellaneous expenses are costs associated with: (1) Discontinuing your residence at your old official station, and/ or (2) Establishing a residence at your new official station. (b) Expenses allowable under paragraphs(a)(1) or (a)(2) of this section include, but are not limited to the following: ------------------------------------------------------------------------ General expenses Fees/deposits Losses ------------------------------------------------------------------------ Appliances.................... For disconnecting/ connecting appliances, equipment, utilities (except for mobile homes see Sec. 302- 10.20), conversion of appliances for operation on available utilities. Rugs, draperies, and curtains. For cutting and fitting such items, moved from one residence quarters to another. Utilities (See Sec. 302- Deposits or fees not 10.20 for mobile homes). offset by eventual refunds. Medical, dental, and food ...................... Forfeiture locker contracts. losses not transferable or refundable. Private Institutional care ...................... Forfeiture contracts (such as that losses not provided for handicapped or transferable or invalid dependents only). refundable. Privately-owned automobiles... Registration, Driver's license, and use taxes imposed when bringing into certain jurisdictions. Transportations of pets....... Only costs associated with dogs, cats and other house pets are included. Other animals (horses, fish, birds, various rodents, etc.) are excluded because of their size, exotic nature, or restrictions on shipping, host country restrictions and special handling difficulties. Costs are limited to transportation and handling costs, required to meet the more stringent rules of air carriers, not included are inoculations, examinations, boarding quarantine or other costs in the moving process. ------------------------------------------------------------------------ [[Page 200]] [FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 108, 67 FR 57969, Sept. 13, 2002]