[Code of Federal Regulations]
[Title 41, Volume 4]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR304-2.1]

[Page 229-230]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
    CHAPTER 304--PAYMENT OF TRAVEL EXPENSES FROM A NON-FEDERAL SOURCE
 
PART 304-2_DEFINITIONS--Table of Contents
 
Sec. 304-2.1  What definitions apply to this chapter?




    Authority: 5 U.S.C. 5707; 31 U.S.C. 1353.


    The following definitions apply to this chapter:
    Employee means an appointed officer or employee of an executive 
agency as defined in 5 U.S.C. 105, including a special Government 
employee as defined in 18 U.S.C. 202, or an expert or consultant 
appointed under the authority of 5 U.S.C. 3109.
    Meeting(s) or similar functions (meeting) means a conference, 
seminar, speaking engagement, symposium, training course, or similar 
event that takes place away from the employee's official station. 
``Meeting'' as defined in this chapter does not include a meeting or 
other event required to carry out an agency's statutory or regulatory 
functions (i.e., a function that is essential to an agency's mission) 
such as investigations, inspections, audits, site visits, negotiations 
or litigation. ``Meeting'' also does not include promotional vendor 
training or other meetings held for the primary purpose of marketing the 
non-Federal sources products or services, or long term TDY or training 
travel. A meeting need not be widely attended for purposes of this 
definition and includes but is not limited to the following:
    (1) An event where the employee will participate as a speaker or 
panel participant focusing on his/her official duties or on the 
policies, programs or operations of the agency.
    (2) A conference, convention, seminar, symposium or similar event 
where the primary purpose is to receive training other than promotional 
vendor training, or to present or exchange substantive information of 
mutual interest to a number of parties.
    (3) An event where the employee will receive an award or honorary 
degree, which is in recognition of meritorious public service that is 
related to the employee's official duties, and which may be accepted by 
the employee consistent with the applicable standards of conduct 
regulations.
    Non-Federal source means any person or entity other than the 
Government of the United States. The term includes any individual, 
private or commercial entity, nonprofit organization or association, 
international or multinational organization (irrespective of whether an 
agency holds membership in the organization or association), or foreign, 
State or local government (including the government of the District of 
Columbia).
    Payment means a monetary payment from a non-Federal source to a 
Federal agency for travel, subsistence, related expenses by check or 
other monetary

[[Page 230]]

instrument payable to the Federal agency (i.e., electronic fund transfer 
(EFT), money order, charge card, etc.) or payment in kind.
    Payment in kind means transportation, food, lodging, or other 
travel-related services provided by a non-Federal source instead of 
monetary payments to the Federal agency for these services. Payment in 
kind also includes waiver of any fees that a non-Federal source normally 
collects from meeting attendees (e.g., registration fees).
    Travel, subsistence, and related expenses (travel expenses) means 
the same types of expenses payable under chapter 301 of this title, the 
Foreign Affairs Manual (FAM), and the Joint Travel Regulations (JTR) for 
transportation, food, lodging or other travel-related services for 
official travel (e.g., baggage expenses, services of guides, drivers, 
interpreters, communication services, hire of conference rooms, lodging 
taxes, laundry/dry cleaning, taxi fares, etc). These expenses also 
include conference or training fees (in whole or in part), as well as 
benefits that cannot be paid under the applicable travel regulations, 
but which are incident to the meeting, provided in kind, and made 
available by the meeting sponsor(s) to all attendees. For example, this 
definition as applied to this chapter would allow an employee or spouse 
to attend a sporting event hosted by the sponsor(s) in connection with 
the meeting that is available to all participants. However, it would not 
allow the employee to accept tickets to a professional sporting event, 
concert or similar event, for use at a later date even if such tickets 
were given to all other participants. The Foreign Affairs Manual is 
obtainable from: Bureau of Administration, A/IM/CST/MMS/DIR, Room 264, 
U.S. Department of State, Washington, DC 20520; (202) 647-3602. The 
Joint Travel Regulations are obtainable from: Superintendent of 
Documents, U.S. Government Printing Office, Washington, DC 20342-0001, 
or available for downloading from the internet at http://www.dtic.mil/
perdiem.

[FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003]