[Code of Federal Regulations]
[Title 41, Volume 4]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR304-3.13]

[Page 232-233]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
    CHAPTER 304--PAYMENT OF TRAVEL EXPENSES FROM A NON-FEDERAL SOURCE
 
PART 304-3_EMPLOYEE RESPONSIBILITY--Table of Contents
 
                            Subpart A_General
 
Sec. 304-3.13  After I begin travel to a meeting, what should I do if a 

non-Federal source offers to pay for one or more of my travel expenses 
without my or my 
          agency's prior knowledge?

    (a) If your agency has already authorized acceptance of payment for 
some of your travel expenses for that meeting from a non-Federal source, 
then you may accept on behalf of your agency, payment for any of your 
additional travel expenses from the same non-Federal source as long as--
    (1) The expenses paid or provided in kind are comparable in value to 
those offered to or purchased by other similarly situated meeting 
attendees; and
    (2) Your agency did not decline to accept payment for those 
particular expenses in advance of your travel.
    (b) If your agency did not authorize acceptance of any payment from 
a non-Federal source prior to your travel, then--
    (1) You may accept, on behalf of your agency, payment from a non-
Federal source as authorized in this section--
    (i) Only the types of travel expenses that are authorized by your 
travel authorization (i.e., meals, lodging, transportation, but not 
recreation or other personal expenses); and
    (ii) Only travel expenses that are within the maximum allowances 
stated on your travel authorization (e.g., if your travel authorization 
states that you are authorized to incur lodging expenses up to $100 per 
night, you may

[[Page 233]]

not accept payment from the non-Federal source for a $200 per night 
hotel room);
    (2) You must request your agency's authorization for acceptance from 
the non-Federal source within 7 working days after your trip ends; and
    (3) If your agency does not authorize acceptance from the non-
Federal source, your agency must either--
    (i) Reimburse the non-Federal source for the reasonable 
approximation of the market value of the benefit provided, not to exceed 
the maximum allowance stated on your travel authorization; or
    (ii) Require you to reimburse the non-Federal source that amount and 
allow you to claim that amount on your travel claim for the trip.
    (c) If you accept payment from a non-Federal source for travel 
expenses in violation of paragraph (a) or paragraph (b) of this section, 
you may be subject to the penalties specified in Sec. 304-3.18.