[Code of Federal Regulations]
[Title 41, Volume 1]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR51-6.2]

[Page 59-60]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
CHAPTER 51--COMMITTEE FOR PURCHASE FROM PEOPLE WHO ARE BLIND OR SEVERELY 
                                DISABLED
 
PART 51 6_PROCUREMENT PROCEDURES--Table of Contents
 
Sec. 51-6.2  Allocation process.

    (a) In those cases where a direct order authorization has not been 
issued as described in Sec. 51-6.1, the contracting activity shall 
submit written requests for allocation to the appropriate central 
nonprofit agency indicated by the Procurement List at the address listed 
below:

------------------------------------------------------------------------
                    Agency                           Agency symbol
------------------------------------------------------------------------
National Industries for the Blind, 1901 North  NIB
 Beauregard Street, Suite 200, Alexandria,
 Virginia 22311-1727.
NISH, 2235 Cedar Lane, Vienna, Virginia 22182- NISH
 5200.
------------------------------------------------------------------------

    (b) Requests for allocations shall contain, as a minimum:
    (1) For commodities. Name, stock number, latest specification, 
quantity, unit price, and place and time of delivery.
    (2) For services. Type and location of service required, latest 
specification, work to be performed, estimated volume, and time for 
completion.
    (c) Contracting activities shall request allocations in sufficient 
time for the central nonprofit agency to reply, for the order(s) to be 
placed, and for the nonprofit agencies to furnish the commodity or 
service (see paragraph (i) of this section).
    (d) When a commodity on the Procurement List also appears on the 
Federal Prison Industries' ``Schedule of Products,'' the contracting 
activity shall obtain clearance from the Federal Prison Industries prior 
to requesting an allocation or placing an order directly to the 
nonprofit agency(ies).
    (e) The central nonprofit agency shall make allocations to the 
appropriate nonprofit agency(ies) upon receipt of a request from the 
contracting activity and instruct that the orders be forwarded to the 
central nonprofit agency or direct to the nonprofit agency(ies) with a 
copy provided promptly to the central nonprofit agency.

[[Page 60]]

    (f) Central nonprofit agencies shall reply promptly to requests for 
allocation. When a request for allocation provides a delivery schedule 
(based on established lead times and time required for processing the 
allocation request) which cannot be met, the central nonprofit agency 
shall request a revision, which the contracting activity shall grant, if 
feasible, or the central nonprofit agency shall issue a purchase 
exception authorizing procurement from commercial sources as provided in 
Sec. 51-5.4 of this chapter.
    (g) An allocation is not an obligation to supply a commodity or 
service, or an obligation for the contracting activity to issue an 
order. Nonprofit agencies are not authorized to commence production 
until receipt of an order.
    (h) Upon receipt of an allocation, the contracting activity shall 
promptly submit an order to the appropriate central nonprofit agency or 
designated nonprofit agency(ies). Where this cannot be done promptly, 
the contracting activity shall advise the central nonprofit agency and 
the nonprofit agency(ies) immediately.
    (i) An order for commodities or services shall provide leadtime 
sufficient for purchase of materials, production or preparation, and 
delivery or completion.
    (j) The Central nonprofit agency shall keep the contracting activity 
informed of any changes in leadtime experienced by its nonprofit 
agency(ies) in order to keep to a minimum requests for extensions once 
an order is placed. Where, due to unusual conditions, an order does not 
provide sufficient leadtime, the central nonprofit agency or nonprofit 
agency may request an extension of delivery or completion date which 
should be granted, if feasible. If extension of delivery or completion 
date is not feasible, the contracting activity shall:
    (1) Notify the central nonprofit agency and nonprofit agency(ies) as 
appropriate.
    (2) Request the central nonprofit agency to reallocate or to issue a 
purchase exception authorizing procurement from commercial sources as 
provided in Sec. 51-5.4 of this chapter.
    (k) In those instances where the central nonprofit agency is the 
prime contractor rather than the nonprofit agency, the central nonprofit 
agency will designate the nonprofit agency(ies) authorized by the 
Committee to furnish definite quantities of commodities or specific 
services upon receipt of an order from the contracting activity.

[56 FR 48983, Sept. 26, l991, as amended at 59 FR 59343, Nov. 16, 1994]