[Code of Federal Regulations]
[Title 41, Volume 1]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR51-8.7]

[Page 68-69]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
CHAPTER 51--COMMITTEE FOR PURCHASE FROM PEOPLE WHO ARE BLIND OR SEVERELY 
                                DISABLED
 
PART 51	8_PUBLIC AVAILABILITY OF AGENCY MATERIALS--Table of Contents
 
Sec. 51-8.7  Committee response to requests for records.

    (a) An initial determination whether, and to what extent, to grant 
each request for records or a fee waiver shall be made by the Executive 
Director within 10 days (excepting Saturdays, Sundays, and legal public 
holidays) after receipt of that request. The person making the request 
shall be notified as soon as the determination is made.
    (b) In making an initial determination whether and to what extent 
requested information will be released, the Committee shall first 
consider whether the material requested is of a type described in Sec. 
51-8.2(a); if it is, the request shall be granted unless the material is 
exempted by Sec. 51-8.2(b). If the material requested is not a type 
described in Sec. 51-8.2(a), or is the subject of one or more 
exemptions, the request may be denied.
    (c) If a determination is made to grant a request, the relevant 
material shall be furnished as soon as possible following the 
determination to grant the request, and after payment of the fee 
specified in Sec. 51-8.12 when required, except that copies of less 
than 10 pages

[[Page 69]]

of material requested in person ordinarily will be furnished immediately 
following the determination to grant the request.
    (d) Where portions of the requested material are exempt under Sec. 
51-8.2(b), and are reasonably segregable from the remainder of the 
material, those portions shall be excised from the materials disclosed.
    (e) If a determination is made to deny a request, or a portion 
thereof, the notification shall include a statement of the reasons for 
such action, shall set forth the name and position of the person 
responsible for the denial, and shall advise the requester of the right, 
and the procedures required under Sec. 51-8.10 to appeal the denial to 
the Chairperson.
    (f) The Committee will require prepayment of fees for search, 
review, and reproduction which are likely to exceed $250.00. When the 
anticipated total fee exceeds $250.00, the requester will receive notice 
to prepay and at the same time will be given an opportunity to modify 
his or her request to reduce the fee. The Committee will also inform the 
requester that fees for search time will be charged even if the search 
proves unsuccessful. The Committee will not start processing a request 
until payment is received.
    (g) Whenever duplication fees or search fees are anticipated to 
exceed $25.00, but not more than $250.00 and the requester has not 
indicated, in advance, a willingness to pay fees as high as those 
anticipated, the Committee will notify the requester of the amount of 
the anticipated fee. Similarly, where an extensive and therefore costly 
successful search is anticipated, the Committee will notify requesters 
of the anticipated fees. The Committee will not start processing the 
request until assurance of payment is received.
    (h) Photocopies and directives furnished to the public are 
restricted to one copy of each page.

[54 FR 15189, Apr. 17, 1989. Redesignated at 56 FR 48983, Sept. 26, 
1991, and amended at 59 FR 59345, Nov. 16, 1994]