[Code of Federal Regulations]
[Title 41, Volume 1]
[Revised as of July 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR51-9.303-3]

[Page 77]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
CHAPTER 51--COMMITTEE FOR PURCHASE FROM PEOPLE WHO ARE BLIND OR SEVERELY 
                                DISABLED
 
PART 51	9_PRIVACY ACT RULES--Table of Contents
 
               Subpart 51	9.3_Individual Access to Records
 
Sec. 51-9.303-3  Granting access.

    (a) Upon receipt of a request for access to non-exempt records, the 
Executive Director shall make such rec ords available to the individual, 
or shall acknowledge the request within ten working days. The 
acknowledgment shall indicate when the Executive Director will make the 
record available.
    (b) If the Executive Director anticipates more than ten days in 
making a record available he also shall include in the acknowledgement 
specific reasons for the delay.
    (c) If an individual's request for access does not contain 
sufficient information to permit the Executive Director to locate the 
record, the Executive Director shall request additional information from 
the individual and shall have ten working days following receipt of the 
additional information in which to make the record available, or to 
acknowledge receipt of the request and indicate when the record will be 
available. In no case shall more information be requested from the 
individual than that contained in the pertinent system of records.
    (d) The Executive Director, at his discretion, either shall permit 
an individual to examine the original of the record, or shall provide 
the individual with a copy of the record. Fees shall be charged only for 
copies requested by the individual and not for copies provided to the 
individual for convenience of the agency.
    (e) An individual may request to pick up a record in person or 
receive it by mail, directed to the name and address provided by the 
individual in his request. The Executive Director shall not make a 
record available to a third party for delivery to the subject 
individual, except in the case of medical records outlined in Sec. 51-
9.303-2.
    (f) The Executive Director shall maintain in an individual's record 
an accounting of disclosures to the individual's documenting compliance 
with the request.
    (g) The procedures for access to an accounting of disclosures is 
identical to the procedure for access to a record as set forth in this 
section.