[Code of Federal Regulations]
[Title 44, Volume 1]
[Revised as of October 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 44CFR151.11]

[Page 385-386]
 
              TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE
 
 CHAPTER I--FEDERAL EMERGENCY MANAGEMENT AGENCY, DEPARTMENT OF HOMELAND 
                                SECURITY
 
PART 151_REIMBURSEMENT FOR COSTS OF FIREFIGHTING ON FEDERAL PROPERTY
--Table of Contents
 
               Subpart B_Submission, Determination, Appeal
 
Sec. 151.11  Submission of claims.


    Any fire service in any State which believes it has a claim(s) 
cognizable under section 11 shall submit its claim(s) in writing within 
90 days of the occurrence of the fire(s) for which a claim(s) is made. 
If the fire is of such duration that the claimant desires to submit a 
claim before its conclusion, it may do so, but only for the eligible 
costs actually incurred to date. Additional claims may be filed for 
costs

[[Page 386]]

later incurred. Claims shall be submitted to the Director, FEMA, 
Washington, DC, 20472. Each claim shall include the following 
information:
    (a) Name, address, jurisdiction and nature (volunteer, private, 
municipal, etc.) of claimant's fire service organization;
    (b) Name, title, address and telephone number of individual 
authorized by the claimant fire service to make this claim in its behalf 
and his/her certification as to the accuracy of the information 
provided;
    (c) Name and telephone number of Federal employee familiar with the 
facts of the event and the name and address of the Federal agency having 
jurisdiction over the property on which the fire occurred;
    (d) Proof of authority to fight the fire (source of alarm, whether 
fire service was requested by responsible Federal official or whether 
such an official accepted the assistance when offered);
    (e) Personnel and equipment committed to fighting of fire (type of 
equipment and number of items); and an itemized list of direct expenses 
(e.g., hours of equipment operation, fuel costs, consumables, overtime 
pay and wages for any specially hired personnel) and direct losses 
(e.g., damaged or destroyed equipment, to include purchase cost, 
estimate of the cost of repairs, statement of depreciated value 
immediately preceding and subsequent to the damage or destruction and 
the extent of insurance coverage) actually incurred in fighting the 
fire. A statement should be included explaining why each such expense or 
loss is considered by the claimant not be a normal operating cost, or to 
be in excess of normal operating costs;
    (f) Copy of fire report which includes the location of the fire, a 
description of the property burned, the time of alarm, etc.;
    (g) Such other information or documentation as the Director 
considers relevant to those considerations to be made in determining the 
amount authorized for payment, as set forth in Sec. 151.12 of these 
regulations;
    (h) Source and amount of any payments received or to be received for 
the fiscal year in which the fire occurred, including taxes or payments 
in lieu of taxes and including all monies received or receivable from 
the United States through any program or agreement including categorical 
or block grants, and contracts, by the claimant fire service or its 
parent jurisdiction for the support of fire services on the property on 
which the fire occurred. If this information is available when the claim 
is submitted, it should accompany the claim. If it is not, the 
information should be submitted as soon as practicable, but no later 
than 15 days after the end of the Federal fiscal year in which the fire 
occurred.

(Approved by Office of Management and Budget under control number 3067-
0141)