[Code of Federal Regulations]
[Title 45, Volume 2]
[Revised as of October 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 45CFR301.15]

[Page 218-219]
 
                        TITLE 45--PUBLIC WELFARE
 
    CHAPTER III--OFFICE OF CHILD SUPPORT ENFORCEMENT (CHILD SUPPORT 
 
PART 301_STATE PLAN APPROVAL AND GRANT PROCEDURES--Table of Contents
 
Sec. 301.15  Grants.

    To States with approved plans, a grant is made each quarter for 
expenditures under the plan for the administration of the Child Support 
Enforcement program. The determination as to the amount of a grant to be 
made to a State is based upon documents submitted by the IV-D agency 
containing information required under the Act and such other pertinent 
facts as may be found necessary.
    (a) Form and manner of submittal--
    (1) Time and place. An estimate for a grant for each quarterly 
period must be forwarded to the Regional Office 45 days prior to the 
period of the estimate. It includes a certification of State funds and a 
justification statement in support of the estimate. A statement of 
quarterly expenditures and any necessary supporting schedules must be 
forwarded to the Department of Health and Human Services, Administration 
for Children and Families, Office of Program Support, Division of 
Formula, Entitlement and Block Grants, 370 L'Enfant Promenade, S.W., 
Washington, DC 20447, not later than 30 days after the end of the 
quarter.
    (2) Description of forms. ``State Agency Expenditure Projection--
Quarterly Projection by Program'' represents the IV-D agency's estimate 
of the total amount and the Federal share of expenditures for the 
administration of the title IV-D program for the quarter. From this 
estimate the State and Federal shares of the total expenditures are 
computed. The State's computed share of total estimated expenditures is 
the amount of State and local funds necessary for the quarter. The 
Federal share is the basis for the funds to be advanced for the quarter. 
The agency

[[Page 219]]

must also certify, on this form or otherwise, the amount of State funds 
(exclusive of any balance of advances received from the Federal 
Government) actually on hand and available for expenditure; this 
certification must be signed by the executive officer of the IV-D agency 
submitting the estimate or a person officially designated by him, or by 
a fiscal officer of the State if required by State law or regulation. (A 
form ``Certificate of Availability of State Funds for Assistance and 
Administration during Quarter'' is available for submitting this 
information, but its use is optional.) If the amount of State funds (or 
State and local funds if localities participate in the program), shown 
as available for expenditures is not sufficient to cover the State's 
proportionate share of the amount estimated to be expended, the 
certification must contain a statement showing the source from which the 
amount of the deficiency is expected to be derived and the time when 
this amount is expected to be made available.
    (3) The IV-D agency must also submit a quarterly statement of 
expenditures for the title IV-D program. This is an accounting statement 
of the disposition of the Federal funds granted for past periods and 
provides the basis for making the adjustments necessary when the State's 
estimate for any prior quarter was greater or less than the amount the 
State actually expended in that quarter. The statement of expenditures 
also shows the share of the Federal Government in any recoupment, from 
whatever source, of expenditures claimed in any prior period, and also 
in expenditures not properly subject to Federal financial participation 
which are acknowledged by the IV-D agency or have been revealed in the 
course of an audit.
    (b) Review. The State's estimate is analyzed by the regional office 
and is forwarded with recommendations as required to the central office. 
The central office reviews the State's estimate, other relevant 
information, and any adjustments to be made for prior periods, and 
computes the grant.
    (c) Grant award. The grant award computation form shows the amount 
of the estimate for the ensuing quarter, and the amounts by which the 
estimate is reduced or increased because of over- or under-estimate for 
the prior quarter and for other adjustments. This form is transmitted to 
the IV-D agency to draw the amount of the grant award as needed, to meet 
the Federal share of disbursements. The draw is through a commercial 
bank and the Federal Reserve system against a continuing letter of 
credit certified to the Secretary of the Treasury in favor of the State 
payee. A notice of the amount of the grant award is sent to the State 
Central Information Reception Agency in accord with section 201 of the 
Intergovernmental Cooperation Act of 1968.
    (d) Letter of credit payment system. The letter of credit system for 
payment of advances of Federal funds was established pursuant to 
Treasury Department regulations. (Circular No. 1075), published in the 
Federal Register on July 11, 1967 (32 FR 10201). The HHS ``Instructions 
to Recipient Organizations for Use of Letter of Credit'' was transmitted 
to all grantees by memorandum from the Assistant Secretary-Comptroller 
on January 15, 1968.
    (e) General administrative requirements. With the following 
exceptions, the provisions of part 74 of this title, establishing 
uniform administrative requirements and cost principles, shall apply to 
all grants made to States under this part:

                             45 CFR Part 74

45 CFR 74.23 Cost Sharing or Matching.
45 CFR 74.52 Financial Reporting.

(Approved by the Office of Management and Budget under control numbers 
0960-0239 and 0960-0235)

[40 FR 27147, June 26, 1975, as amended at 51 FR 37731, Oct. 24, 1986; 
61 FR 67240, Dec. 20, 1996]