[Code of Federal Regulations]
[Title 45, Volume 3]
[Revised as of October 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 45CFR612.6]

[Page 123-124]
 
                        TITLE 45--PUBLIC WELFARE
 
                 CHAPTER VI--NATIONAL SCIENCE FOUNDATION
 
PART 612_AVAILABILITY OF RECORDS AND INFORMATION--Table of Contents
 
Sec. 612.6  Responses to requests.

    (a) Acknowledgment of requests. The FOIA Officer will ordinarily 
send an acknowledgment of a FOIA request only if it is anticipated that 
a determination on release will not be possible within 20 working days.
    (b) Grants of requests. Once the Foundation makes a determination to 
grant a request in whole or in part, it will notify the requester in 
writing. The Foundation will inform the requester in the notice of any 
applicable fee and will disclose records to the requester promptly on 
payment of applicable fees. Records disclosed in part will be marked or 
annotated to show both the amount and the location of the information 
deleted where practicable.
    (c) Denials of requests. (1) Denials of FOIA requests will be made 
by the Office of the General Counsel, the Office of the Inspector 
General, or such other office as may be designated by the Director. The 
response letter will briefly set forth the reasons for the denial, 
including any FOIA exemption(s) applied by the Foundation in denying the 
request. It will also provide the name and title or position of the 
person responsible for the denial, will inform the requester of the 
right to appeal, and will, where appropriate, include an estimate of the 
volume of any requested materials withheld. An estimate need not be 
provided when the volume is otherwise indicated through deletions on 
records

[[Page 124]]

disclosed in part, or if providing an estimate would harm an interest 
protected by an applicable exemption.
    (2) Requesters can appeal an agency determination to withhold all or 
part of any requested record; a determination that a requested record 
does not exist or cannot be located; a determination that what has been 
requested is not a record subject to the Act; a disapproval of a fee 
category claim by a requester; denial of a fee waiver or reduction; or a 
denial of a request for expedited treatment (see Sec. 612.9).