[Code of Federal Regulations]
[Title 49, Volume 2]
[Revised as of October 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 49CFR110.90]

[Page 69-70]
 
                        TITLE 49--TRANSPORTATION
 
 CHAPTER I--RESEARCH AND SPECIAL PROGRAMS ADMINISTRATION, DEPARTMENT OF 
                             TRANSPORTATION
 
PART 110_HAZARDOUS MATERIALS PUBLIC SECTOR TRAINING AND PLANNING GRANTS
--Table of Contents
 
Sec. 110.90  Grant monitoring, reports, and records retention.

    (a) Grant monitoring. Project managers are responsible for managing 
the day-to-day operations of grant, subgrant and contract-supported 
activities. Project managers must monitor performance of supported 
activities to assure compliance with applicable Federal requirements and 
achievement of performance goals. Monitoring must cover each program, 
function, activity, or task covered by the grant. Monitoring and 
reporting requirements for planning and training are contained in this 
part; general grant reporting requirements are specified in 49 CFR 
18.40.
    (b) Reports. (1) The project manager shall submit a performance 
report at the completion of an activity for which reimbursement is being 
requested or with a request to amend the grant. The final performance 
report is due 90 days

[[Page 70]]

after the expiration or termination of the grant.
    (2) Project managers shall submit an original and two copies of all 
performance reports. Performance reports for planning and training must 
include comparison of actual accomplishments to the stated goals and 
objectives established for the performance period, and the reasons for 
not achieving those goals and objectives, if applicable.
    (3) Project managers shall report developments or events that occur 
between the required performance reporting dates which have significant 
impact upon the planning and training activity such as:
    (i) Problems, delays, or adverse conditions which will impair the 
ability to meet the objective of the grant; and
    (ii) Favorable developments which enable meeting time schedules and 
objectives sooner or at less cost than anticipated or producing more 
beneficial results than originally planned.
    (4) Financial reporting, except as provided in Sec. 110.70 and 49 
CFR 18.41, shall be supplied quarterly using Standard Form 270, Request 
for Advance or Reimbursement, to report the status of funds. The project 
manager shall report separately on planning and training.
    (c) Records retention. In accordance with 49 CFR 18.42, all 
financial and programmatic records, supporting documents, statistical 
records, training materials, and other documents generated under a grant 
shall be maintained by the project manager for three years from the date 
the project manager submits the final financial status report (SF 269) 
or Request for Advance or Reimbursement (SF 270). The project manager 
shall designate a repository and single-point of contact for planning 
and for training, or both, for these purposes. If any litigation, claim, 
negotiation, audit or other action involving the records has been 
started before the expiration of the 3-year period, the records must be 
retained until completion of the action and resolution of all issues 
which arise from it, or until the end of the regular 3-year period, 
whichever is later.