[Code of Federal Regulations]
[Title 7, Volume 1]
[Revised as of January 1, 2005]
From the U.S. Government Printing Office via GPO Access
[CITE: 7CFR1.113]

[Page 27-28]
 
                          TITLE 7--AGRICULTURE
 
PART 1_ADMINISTRATIVE REGULATIONS--Table of Contents
 
                    Subpart G_Privacy Act Regulations
 
Sec. 1.113  Times, places, and requirements for identification of 
individuals making requests.

    (a) If an individual submitting a request for access under Sec. 
1.112 has asked that an agency authorize a personal inspection of 
records pertaining to him or her, and the agency has granted that 
request, the requester shall present himself or herself at the time and 
place specified in the agency's response or arrange another, mutually 
convenient, time with the appropriate agency official.
    (b) Prior to inspection of the records, the requester shall present 
sufficient identification (e.g., driver's license,

[[Page 28]]

employee identification card, social security card, credit cards) to 
establish that the requester is the individual to whom the records 
pertain. If the requester is unable to provide such identification, the 
requester shall complete and sign in the presence of an agency official 
a signed statement asserting the requester's identity and stipulating 
that the requester understands that knowingly or willfully seeking or 
obtaining access to records about another individual under false 
pretenses is a misdemeanor punishable by fine up to $5,000. No 
identification shall be required, however, if the records are required 
by 5 U.S.C. 552 to be released.
    (c) Any individual who has requested access to records about himself 
or herself by personal inspection, and who wishes to have another person 
or persons accompany the requester during this inspection, shall submit 
a written statement authorizing disclosure of the record in the presence 
of such other person or persons.
    (d) Any individual having made a personal inspection of records 
pertaining to the requester may request the agency to provide the 
requester copies of those records or any portion of those records. Each 
agency shall grant such requests but may charge fees in accordance with 
Sec. 1.120.
    (e) If an individual submitting a request for access under Sec. 
1.112 wishes to be supplied with copies of the records by mail, the 
requester shall include with his or her request sufficient data for the 
agency to verify the requester's identity. If the sensitivity of the 
records warrant it, however, the agency to which the request is directed 
may require the requester to submit a signed, notarized statement 
indicating that the requester is the individual to whom the records 
pertain and stipulating the requester understands that knowingly or 
willfully seeking or obtaining access to records about another 
individual under false pretenses is a misdemeanor punishable by fine up 
to $5,000. No identification shall be required, however, if the records 
are required by 5 U.S.C. 552 to be released. If the agency to which this 
request is directed determines to grant the requested access, it may 
charge fees in accordance with Sec. 1.120 before making the necessary 
copies.

[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33981, June 24, 1997]