[Code of Federal Regulations]
[Title 32, Volume 6]
[Revised as of July 1, 2005]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR1665.5]

[Page 362-363]
 
                        TITLE 32-NATIONAL DEFENSE
 
                  CHAPTER XVI--SELECTIVE SERVICE SYSTEM
 
PART 1665_PRIVACY ACT PROCEDURES--Table of Contents
 
Sec. 1665.5  Request for review.

    (a) Individuals wishing to request a review of the decision by SSS 
with regard to any initial request to access or amend a record in accord 
with the provisions of Sec. Sec. 1665.2 and 1665.4, should submit the 
request for review in writing and, to the extent possible, include the 
information specified in Sec. 1665.5(b). Individuals desiring 
assistance in the preparation of their request for review should contact 
the records manager at the address provided herein.
    (b) The request for review should contain a brief description of the 
record involved or in lieu thereof, copies of the correspondence from 
SSS in which the request to access or to amend was denied and also the 
reasons why the requester believes that access should be granted or the 
disputed information amended. The request for review should make 
reference to the information furnished by the individual in support of 
his claim and the reasons as required by Sec. Sec. 1665.2 and 1665.4 
set forth by SSS in its decision denying access or amendment. Appeals 
filed without a complete statement by the requester setting forth the 
reasons for review will, of course, be processed. However, in order to 
make the appellate process as meaningful as possible, the requester's 
disagreement should be set forth in an understandable manner. In order 
to avoid the unnecessary retention of personal information, SSS reserves 
the

[[Page 363]]

right to dispose of the material concerning the request to access or 
amend a record if no request for review in accord with this section is 
received by SSS within 180 days of the mailing by SSS of its decision 
upon an initial request. A request for review received after the 180 day 
period may, at the discretion of the records manager, be treated as an 
initial request to access or amend a record.
    (c) The request for review should be addressed to the Director of 
Selective Service.
    (d) The Director of Selective Service will inform the requester in 
writing of the decision on the request for review within 20 days 
(excluding Saturdays, Sundays, and legal federal holidays) from the date 
of receipt by SSS of the individual's request for review unless the 
Director extends the 20 days period for good cause. The extension and 
the reasons therefor will be sent by SSS to the requester within the 
initial 20 day period. Such extensions should not be routine and should 
not normally exceed an additional thirty days. If the decision does not 
grant in full the request for amendment, the notice of the decision will 
provide a description of the steps the individual may take to obtain 
judicial review of such a decision, a statement that the individual may 
file a concise statement with SSS setting forth the individual's reasons 
for his disagreement with the decision and the procedures for filing 
such a statement of disagreement. The Director of Selective Service has 
the authority to determine the conciseness of the statement, taking into 
account the scope of the disagreement and the complexity of the issues. 
Upon the filing of a proper, concise statement by the individual, any 
subsequent disclosure of the information in dispute will be clearly 
noted so that the fact that the record is disputed is apparent, a copy 
of the concise statement furnished and a concise statement by SSS 
setting forth its reasons for not making the requested changes, if SSS 
chooses to file such a statement. A notation of a dispute is required to 
be made only if an individual informs the agency of his disagreement 
with SSS's determination in accord with Sec. 1665.5(a), (b) and (c). A 
copy of the individual's statement, and if it chooses, SSS's statement 
will be sent to any prior transferee of the disputed information who is 
listed on the accounting required by 5 U.S.C. 552a(c). If the reviewing 
official determines that the record should be amended in accord with the 
individual's request, SSS will promptly correct the record, advise the 
individual, and inform previous recipients if an accounting of the 
disclosure was made pursuant to 5 U.S.C. 552a(c). The notification of 
correction pertains to information actually disclosed.