[Code of Federal Regulations]
[Title 32, Volume 6]
[Revised as of July 1, 2005]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR806.12]

[Page 12-13]
 
                        TITLE 32-NATIONAL DEFENSE
 
                CHAPTER VII--DEPARTMENT OF THE AIR FORCE
 
PART 806_AIR FORCE FREEDOM OF INFORMATION ACT PROGRAM--Table of Contents
 
Sec. 806.12  Record availability.

    (a) HQ AFCIC/ITC will make the traditional FOIA-processed (a)(2) 
materials (5 U.S.C. 552(a)(2)(A), (B), and (C)) available to the public. 
Each Air Force activity must make 5 U.S.C. 552(a)(2)(D) records (``FOIA-
processed (a)(2)(D) records''--records which they determine will, or 
have become, the subject of frequent or subsequent requests) available 
to the public in a reading room in hard copy and electronically by 
posting it to their appropriate web site. There is no requirement to 
make all FOIA-released records available electronically. The FOIA 
manager, in coordination with the functional OPR, or the owner of the 
records, determines qualifying records, after coordination with any 
interested OCRs. As required by AFIs 33-129 and 35-205, OPRs request 
clearance of these records with the PAO before posting on the WWW.
    (b) Normally, if the FOIA office or OPR receives, or anticipates 
receiving, five or more requests for the same record in a quarter, they 
will consider it a frequently requested record (FOIA-processed (a)(2)(D) 
record) and make it publicly available in hard copy and electronically 
as outlined in Sec. 806.12(a). OPRs may elect to make other records 
publicly available if they receive, or expect to receive, less than five 
requests a quarter. The purpose is to make records available in an ERR 
to potential future FOIA requesters instead of waiting to receive a FOIA 
request, and reduce the number of multiple FOIA requests for the same 
records requiring separate responses. In making these determinations, 
recognize there are some situations in which a certain type of record 
becomes the subject of simultaneous FOIA requests from all interested 
parties and then ceases to be of interest. Activities may typically 
receive a ``flurry'' of FOIA requests for contract records immediately 
after a contract is awarded, but do not receive any subsequent requests 
for such bulky records after that point. In some cases, activities may 
decide that placing records in the ERR would not serve the statutory 
purpose of ``diverting some potential FOIA requests for previously 
released records.'' The following types of records should be considered 
for inclusion in the ERR (excluding individuals assigned to overseas, 
sensitive, and routinely deployable units): organizational charts and 
limited staff directories; lists of personnel reassigned with gaining 
base; MAJCOM FOIA supplements; lists of International Merchant Purchase 
Authority Card (IMPAC) card holders. Do not post lists of e-mail 
addresses.
    (c) GILS. Each activity that posts FOIA-processed (a)(2)(D) records 
(records which they determine will, or

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have become, the subject of frequent or subsequent requests) must create 
a GILS record for each FOIA-processed (a)(2)(D) record and post it to 
DefenseLINK. The OPR prepares the GILS record. You can complete and 
submit a GILS record on-line using a web browser. Instructions for 
completing the GILS record, and an on-line form are at http://
www.defenselink.mil/locator/index.html. Follow the steps listed on the 
web page. The GILS site on DefenseLINK will serve as the central index 
of Air Force FOIA-processed (a)(2)(D) records.
    (d) In addition, installations will post a list, or index, of 
locally produced FOIA-processed (a)(2)(D) records on their web page at 
their FOIA site. Each listing will point or link to the particular 
record. In addition, MAJCOMs may choose to post their own index of 
MAJCOM specific FOIA-processed (a)(2)(D) records to their appropriate 
web site. Installation web pages will include the following phrase (or 
similar words) on their FOIA site if they do not have any frequently 
requested FOIA records: ``There are no frequently requested FOIA records 
to post at this time.'' Include the following statement, or a similar 
one, on the installation web page with the records: ``Some records are 
released to the public under the FOIA, and may therefore reflect 
deletion of some information in accordance with the FOIA's nine 
statutory exemptions. A consolidated list of such records is on 
DefenseLINK.'' Link the word ``DefenseLINK'' to www.defenselink.mil/
locator/fpr--index.html. Qualifying releasable records with exempt 
information redacted must show on the record the amount of information 
withheld and the exemption reason (for example, (b)(6)). Activities with 
such records should provide the public an index and explanation of the 
FOIA exemptions. All installation FOIA pages will include a link to the 
Air Force page.
    (e) FOIA web pages should be clearly accessed from the main 
installation page, either by a direct link to ``FOIA'' or ``Freedom of 
Information Act'' from the main page, or found under a logical heading 
such as ``Library'' or ``Sites.''