[Code of Federal Regulations]
[Title 32, Volume 6]
[Revised as of July 1, 2005]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR806b.11]

[Page 41]
 
                        TITLE 32-NATIONAL DEFENSE
 
                CHAPTER VII--DEPARTMENT OF THE AIR FORCE
 
PART 806b_PRIVACY ACT PROGRAM--Table of Contents
 
                Subpart C_Collecting Personal Information
 
Sec. 806b.11  When to give Privacy Act Statements (PAS).

    (a) Give a PAS orally or in writing to the subject of the record 
when you are collecting information from them that will go in a system 
of records. Note: Do this regardless of how you collect or record the 
answers. You may display a sign in areas where people routinely furnish 
this kind of information. Give a copy of the Privacy Act Statement if 
asked. Do not ask the person to sign the Privacy Act Statement.
    (b) A Privacy Act Statement must include four items:
    (1) Authority: The legal authority, that is, the U.S.C. or Executive 
Order authorizing the program the system supports.
    (2) Purpose: The reason you are collecting the information and what 
you intend to do with it.
    (3) Routine Uses: A list of where and why the information will be 
disclosed outside DoD.
    (4) Disclosure: Voluntary or Mandatory. (Use Mandatory only when 
disclosure is required by law and the individual will be penalized for 
not providing information.) Include any consequences of nondisclosure in 
non-threatening language.