[Code of Federal Regulations]
[Title 32, Volume 6]
[Revised as of July 1, 2005]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR806b.14]

[Page 42]
 
                        TITLE 32-NATIONAL DEFENSE
 
                CHAPTER VII--DEPARTMENT OF THE AIR FORCE
 
PART 806b_PRIVACY ACT PROGRAM--Table of Contents
 
             Subpart D_Giving Access to Privacy Act Records
 
Sec. 806b.14  Processing a Request for Access.

    Consider a request from an individual for his or her own records in 
a system of records under both the Freedom of Information Act and the 
Privacy Act regardless of the Act cited. The requester does not need to 
cite either Act if the records they want are contained in a system of 
records. Process the request under whichever Act gives the most 
information. When necessary, tell the requester which Act you used and 
why.
    (a) Requesters should describe the records they want. They do not 
have to name a system of records number, but they should at least name a 
type of record or functional area. For requests that ask for ``all 
records about me,'' ask for more information and tell the person how to 
review the Air Force systems of records published in the Federal 
Register or at http://www.defenselink.mil/privacy/notices/usaf.
    (b) Requesters should not use government equipment, supplies, 
stationery, postage, telephones, or official mail channels for making 
Privacy Act requests. System managers will process such requests and 
tell requesters that using government resources to make Privacy Act 
requests is not authorized.
    (c) Tell the requester if a record exists and how to review the 
record. If possible, respond to requests within 10 workdays of receipt. 
If you cannot answer the request in 10 workdays, send a letter 
explaining why and give an approximate completion date no more than 20 
workdays after the first office received the request.
    (d) Show or give a copy of the record to the requester within 30 
workdays of receiving the request unless the system is exempt and the 
Air Force lists the exemption in Appendix D to this part; or it is 
published in this section; or published as a final rule in the Federal 
Register. Give information in a form the requester can understand. If 
the system is exempt under the Privacy Act, provide any parts releasable 
under the Freedom of Information Act, with appeal rights (See subpart F 
of this part), citing appropriate exemptions from the Privacy Act and 
the Freedom of Information Act, if applicable.
    (e) If the requester wants another person present during the record 
review, the system manager may ask for written consent to authorize 
discussing the record with another person present.