[Code of Federal Regulations]
[Title 32, Volume 6]
[Revised as of July 1, 2005]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR806b.16]

[Page 43]
 
                        TITLE 32-NATIONAL DEFENSE
 
                CHAPTER VII--DEPARTMENT OF THE AIR FORCE
 
PART 806b_PRIVACY ACT PROGRAM--Table of Contents
 
             Subpart D_Giving Access to Privacy Act Records
 
Sec. 806b.16  Denying or limiting access.

    System managers process access denials within 5 workdays after you 
receive a request for access. When you may not release a record, send a 
copy of the request, the record, and why you recommend denying access 
(include the applicable exemption) to the denial authority through the 
legal office and the Privacy Act office. Judge Advocate offices will 
include a written legal opinion. The Privacy Act officer reviews the 
file, and makes a recommendation to the denial authority. The denial 
authority sends the requester a letter with the decision. If the denial 
authority grants access, release the record. If the denial authority 
refuses access, tell the requester why and explain pertinent appeal 
rights (see subpart F of this part). Before you deny a request for 
access to a record, make sure that:
    (a) The system has an exemption rule published in the Federal 
Register as a final rule.
    (b) The exemption covers each document. (All parts of a system are 
not automatically exempt.)
    (c) Nonexempt parts are segregated.