[Code of Federal Regulations]
[Title 32, Volume 6]
[Revised as of July 1, 2005]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR806b.2]

[Page 37-38]
 
                        TITLE 32-NATIONAL DEFENSE
 
                CHAPTER VII--DEPARTMENT OF THE AIR FORCE
 
PART 806b_PRIVACY ACT PROGRAM--Table of Contents
 
              Subpart A_Overview of the Privacy Act Program
 
Sec. 806b.2  Basic guidelines.

    This part implements the Privacy Act of 1974 \1\ and applies to 
records on living U.S. citizens and permanent resident aliens that are 
retrieved by name or

[[Page 38]]

personal identifier. This part also provides guidance on collecting and 
disseminating personal information in general.
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    (a) Records that are retrieved by name or personal identifier are 
subject to Privacy Act requirements and are referred to as Privacy Act 
systems of records. The Air Force must publish notices in the Federal 
Register, describing the collection of information for new, changed or 
deleted systems to inform the public and give them an opportunity to 
comment before implementing or changing the system. (see Appendix B to 
this part).
    (b) An official system of records is:
    (1) Authorized by law or Executive Order.
    (2) Needed to carry out an Air Force mission or function.
    (3) Published in the Federal Register.
    (c) The Air Force will not:
    (1) Keep records on how a person exercises First Amendment rights. 
Exceptions are when: The Air Force has the permission of that individual 
or is authorized by Federal statute; or the information pertains to, and 
is within the scope of, an authorized law enforcement activity. First 
Amendment rights include, but are not limited to, freedom of religion, 
freedom of political beliefs, freedom of speech, freedom of the press, 
the right to assemble, and the right to petition.
    (2) Penalize or harass an individual for exercising rights 
guaranteed under the Privacy Act. We must reasonably help individuals 
exercise their rights under the Privacy Act.
    (d) Air Force members will:
    (1) Keep paper and electronic records that are retrieved by name or 
personal identifier only in approved Privacy Act systems published in 
the Federal Register.
    (2) Collect, maintain, and use information in such systems, for 
purposes described in the published notice, to support programs 
authorized by law or Executive Order.
    (3) Safeguard the records in the system and keep them the minimum 
time required.
    (4) Ensure records are timely, accurate, complete, and relevant.
    (5) Amend and correct records on request.
    (6) Allow individuals to review and receive copies of their own 
records unless the Secretary of the Air Force approved an exemption for 
the system; or the Air Force created the records in anticipation of a 
civil action or proceeding (5 U.S.C. 552a(d)(5)).
    (7) Provide a review of decisions that deny individuals access to or 
amendment of their records through appellate procedures.