[Code of Federal Regulations]
[Title 32, Volume 6]
[Revised as of July 1, 2005]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR806b.4]

[Page 38-39]
 
                        TITLE 32-NATIONAL DEFENSE
 
                CHAPTER VII--DEPARTMENT OF THE AIR FORCE
 
PART 806b_PRIVACY ACT PROGRAM--Table of Contents
 
              Subpart A_Overview of the Privacy Act Program
 
Sec. 806b.4  Privacy Act complaints.

    (a) Process Privacy Act complaints or allegations of Privacy Act 
violations through the appropriate base or Major Command Privacy Act 
office, to the local systems manager. The base or Major Command Privacy 
Act officer directs the process and provides guidance to the system 
manager. The local systems manager will investigate complaints, or 
allegations of Privacy Act violations; will establish and review the 
facts when possible; interview individuals as needed; determine validity 
of the complaint; take appropriate corrective action; and ensure a 
response is sent to the complainant through the Privacy Act Officer. In 
cases where no system manager can be identified, the local Privacy Act 
officer will assume these duties. Issues that cannot be resolved at the 
local level will be elevated to the Major Command Privacy Office. When 
appropriate, local system managers will also: refer cases for more 
formal investigation, refer cases for

[[Page 39]]

command disciplinary action, and consult the servicing Staff Judge 
Advocate. In combatant commands, process component unique system 
complaints through the respective component chain of command.
    (b) For Privacy Act complaints filed in a U.S. District Court 
against the Air Force, an Air Force activity, or any Air Force employee, 
Air Force Legal Services Agency, General Litigation Division (JACL) will 
provide Air Force Chief Information Officer/P a litigation summary to 
include: The case number, requester name, the nature of the case (denial 
of access, refusal to amend, incorrect records, or specify the 
particular violation of the Privacy Act), date complaint filed, court, 
defendants, and any appropriate remarks, as well as updates during the 
litigation process. When the court renders a formal opinion or judgment, 
Air Force Legal Services Agency, General Litigation Division (JACL) 
sends Air Force Chief Information Officer/P a copy of the judgment and 
opinion.