[Code of Federal Regulations]
[Title 32, Volume 6]
[Revised as of July 1, 2005]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR806b.49]

[Page 51]
 
                        TITLE 32-NATIONAL DEFENSE
 
                CHAPTER VII--DEPARTMENT OF THE AIR FORCE
 
PART 806b_PRIVACY ACT PROGRAM--Table of Contents
 
              Subpart L_Disclosing Records to Third Parties
 
Sec. 806b.49  Disclosure accountings.

    System managers must keep an accurate record of all disclosures made 
from any system of records except disclosures to DoD personnel for 
official use or disclosures under the Freedom of Information Act. System 
managers may use Air Force Form 771\10\, Accounting of Disclosures. 
Retain disclosure accountings for 5 years after the disclosure, or for 
the life of the record, whichever is longer.
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    (a) System managers may file the accounting record any way they want 
as long as they give it to the subject on request, send corrected or 
disputed information to previous record recipients, explain any 
disclosures, and provide an audit trail for reviews. Include in each 
accounting:
    (1) Release date.
    (2) Description of information.
    (3) Reason for release.
    (4) Name and address of recipient.
    (5) Some exempt systems let you withhold the accounting record from 
the subject.
    (b) You may withhold information about disclosure accountings for 
law enforcement purposes at the law enforcement agency's request.