[Code of Federal Regulations]

[Title 41, Volume 2]

[Revised as of July 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 41CFR101-25.104]



[Page 74-75]

 

           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

 

          CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS

 

PART 101-25_GENERAL--Table of Contents

 

                    Subpart 101-25.1_General Policies

 

Sec. 101-25.104  Acquisition of office furniture and office machines.



    Each executive agency shall make a determination as to whether the 

requirements of the agency can be met through the utilization of already 

owned items prior to the acquisition of new furniture or office 

machines. The acquisition of new items shall be limited to those 

requirements which are considered absolutely essential and shall not 

include upgrading to improve appearance, office decor, or status, or to 

satisfy the desire for the latest design or more expensive lines.

    (a) Generally acquisition of additional furniture or office machines 

from any source will be authorized only under the following 

circumstances, limited to the least expensive lines which will meet the 

requirement (see Sec. 101-26.408 of this chapter with respect to items 

such as typewriters under Federal Supply Schedule contracts), and the 

justification for the action shall be fully documented in the agency 

file:



[[Page 75]]



    (1) For essential requirements arising from quantitative increases 

in onboard employment which constitute the total requirement of any 

agency or major component thereof (e.g. bureau, service, office).

    (2) For essential requirements arising from a need not related to 

onboard employment increases but which are determined necessary to avoid 

impairment of program efficiency.

    (b) Each agency shall restrict replacement of furniture or office 

machines either to usable excess, rehabilitated, or the least expensive 

new lines available which will meet the requirement under the following 

circumstances, authority for which will meet the requirement under the 

following circumstances, authority for which shall be fully documented 

in the agency file:

    (1) Where the agency determines that the item is not economically 

repairable.

    (2) Where reductions in office space occupancy are accomplished 

through use of more convenient or smaller size furniture and the space 

economies thus achieved offset the cost of the furniture to be acquired.



[30 FR 5479, Apr. 16, 1965, as amended at 42 FR 1031, Jan. 5, 1977]