[Code of Federal Regulations]

[Title 41, Volume 2]

[Revised as of July 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 41CFR101-25.107]



[Page 75-76]

 

           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

 

          CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS

 

PART 101-25_GENERAL--Table of Contents

 

                    Subpart 101-25.1_General Policies

 

Sec. 101-25.107  Guidelines for requisitioning and proper use of consumable 

or low cost items.



    Consumable and low value items in inventory (cupboard stocks are not 

considered inventory) are subject to accounting and inventory record 

controls in accordance with applicable provisions of law and the 

principles and standards prescribed by the General Accounting Office, 2 

GAO 12.5. Normally, however, the systems of control for such property 

cease at the time of issuance from a warehouse or storeroom to the 

consumer.

    (a) The guidelines set forth in this Sec. 101-25.107 are considered 

minimum to assure proper use of consumable or low cost items by 

individuals, subsequent to issue from accountable records and 

termination of formal accountability. Consumable items, for the purpose 

of this section, are considered to include those items actually consumed 

in use (e.g., pads and pencils) and those items



[[Page 76]]



required in performance of duties but for which, primarily by reason of 

the low value involved, no formal accountability is maintained after 

issue, and are generally referred to as ``expendable.''

    (b) Approval of requisitions for replenishment of cupboard storeroom 

stocks should be restricted to officials at a responsible supervisory 

level to ensure that supply requirements are justified on the basis of 

essentiality and quantity. Where requisitions are not required, such as 

in obtaining items from GSA customer supply centers, informal ``shopping 

lists'' should be approved at the same level.

    (c) Adequate safeguards and controls should be established to assure 

that issues of expendable supplies are made for official use only. In 

appropriate situations, this will include identification of individuals 

to whom expendable supplies have been issued. Experience has indicated, 

also, that certain items of expendables should not be displayed either 

at seasonal periods of the year or on a permanent basis.

    (d) The items listed below have from experience proven to be 

personally attractive and particularly susceptible to being used for 

other than official duties. Agencies should give special attention to 

these and any other consumable or low cost items when issues are 

excessive when compared with normal program needs.



Attache cases, Ball point pens and refills, Brief cases, Binders, Carbon 

paper, Dictionaries, Felt tip markers, Felt tip pens and refills, File 

folders, Letterex, Letter openers, Pads (paper), Paper clips, Pencils, 

Pencil sharpeners, Portfolios (leather, plastic, and writing pads), 

Rubber bands, Rulers, Scissors, Spray paint and lacquer, Staplers, 

Staples, Staple removers, Tape dispensers, Transparent tape, Typewriter 

ribbons.



[32 FR 4413, Mar. 23, 1967, as amended at 42 FR 1031, Jan. 5, 1977; 51 

FR 13498, Apr. 21, 1986]