[Code of Federal Regulations]

[Title 41, Volume 2]

[Revised as of July 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 41CFR101-25.302-2]



[Page 82]

 

           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

 

          CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS

 

PART 101-25_GENERAL--Table of Contents

 

                     Subpart 101-25.3_Use Standards

 

Sec. 101-25.302-2  Filing cabinets.



    Executive agencies shall make every effort to effect maximum use of 

filing cabinets and to limit the purchase of new equipment. Filing 

cabinets should be replaced only in accordance with the standards in 

subpart 101-25.4. Maximum utilization of equipment should be obtained 

by:

    (a) Disposing of all records that have been authorized for 

disposition by the Congress or, where such authorization has not been 

obtained, through the preparation and obtaining of authorized disposal 

schedules with the assistance of the National Archives and Records 

Administration.

    (b) Removing office supplies, publications, and other nonrecord 

material from filing cabinets to more suitable storage equipment, except 

where the quantity of such material is small (as a rule, less than half 

a cabinet).

    (c) Transferring to Federal Records Centers or approved agency 

records centers (to the extent that facilities are made available) 

inactive records not needed in daily business but not yet ready for 

disposal, when filing equipment can be released by such action.

    (d) Shifting less active files, not transferable to approved records 

centers, to fiberboard storage boxes, using filing cabinets only when 

files are constantly used.

    (e) Using filing cabinets with locks only when required by special 

needs that cannot be satisfied less expensively.

    (f) Using letter-size filing cabinets instead of legal-size whenever 

possible.

    (g) Using 5-drawer filing cabinets whenever available in lieu of 4-

drawer cabinets.



[29 FR 15993, Dec. 1, 1964, as amended at 53 FR 11848, Apr. 11, 1988; 61 

FR 14978, Apr. 4, 1996]