[Code of Federal Regulations]

[Title 41, Volume 2]

[Revised as of July 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 41CFR101-26.310]



[Page 95-96]

 

           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

 

          CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS

 

PART 101-26_PROCUREMENT SOURCES AND PROGRAM--Table of Contents

 

             Subpart 101-26.3_Procurement of GSA Stock Items

 

Sec. 101-26.310  Ordering errors.



    In accordance with the provisions of this Sec. 101-26.310, GSA may 

authorize agencies to return for credit material that has been ordered 

in error by the agency. Material shipped in error by GSA is subject to 

the provisions of the GSA Handbook, Discrepancies or Deficiencies in GSA 

or DOD Shipments, Material, or Billings (FPMR 101-26.8).



[[Page 96]]



Credit for material ordered in error will be based on the selling price 

billed the agency at the time shipment was made to the agency, with the 

adjustment reflected in current or future billings. Material shall not 

be returned until appropriate documentation is received from GSA.

    (a) The return of material by an agency, to correct ordering errors, 

may be authorized and later accepted by GSA: Provided,

    (1) The value of the material exceeds $25 per line item based on the 

selling price billed the customer.

    (2) Authorization to return is requested from the GSA Discrepancy 

Reports Center (6FRB), 1500 East Bannister Road, Kansas City, MO 64131 

within 45 calendar days (60 calendar days for overseas points) after 

receipt of shipment. Requests should always contain a complete 

explanation of reason(s) for return of the material. Exceptions may be 

granted on a case-by-case basis when GSA is in need of the material and 

extenuating circumstances precluded earlier submission of the request.

    (3) Each item is in ``like-new'' condition and is identified by a 

stock number in the current edition of the GSA Supply Catalog.

    (4) Each item is identified with a specific purchase order or 

requisition number.

    (5) The condition of the material is acceptable on inspection by 

GSA. When it is not acceptable, disposition, without credit, will be 

made by GSA. However, when the condition is attributable to carrier 

negligence, subsequent credit allowed by GSA will be reduced by the 

amount to be paid the agency by the carrier for damages incurred.

    (6) The merchandise to be returned will not adversely affect the GSA 

nationwide inventory situation.

    (7) The return transportation costs are not excessive in relation to 

the cost of the material.

    (b) Transportation costs on material specifically authorized for 

return by a GSA regional office will be paid by the customer activity. 

Claims against carriers for discrepancies in shipment will also be the 

responsibility of the customer activity in accordance with the 

provisions of subpart 101-40.7. When appropriate, GSA will prepare 

initial documentation to support claim actions.



[35 FR 181, Jan. 6, 1970, as amended at 38 FR 28567, Oct. 15, 1973; 42 

FR 58748, Nov. 11, 1977; 50 FR 42021, Oct. 17, 1985]