[Code of Federal Regulations]

[Title 41, Volume 2]

[Revised as of July 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 41CFR101-26.501-6]



[Page 100-101]

 

           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

 

          CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS

 

PART 101-26_PROCUREMENT SOURCES AND PROGRAM--Table of Contents

 

                Subpart 101-26.5_GSA Procurement Programs

 

Sec. 101-26.501-6  Forms used in connection with delivery of vehicles.



    (a) GSA Form 1398, GSA Purchased Vehicle. This form is used by the 

contractor to indicate that preshipment inspection and servicing of each 

vehicle has been performed. The contractor is required to complete GSA 

Form 1398 (illustrated at Sec. 101-26.4902-1398) and affix it, 

preferably, to the lock face or door frame of the right front door after 

the final inspection. The form should be left in place during the 

warranty period to permit prompt identification of vehicles requiring 

dealer repairs pursuant to the warranty.

    (b) Standard Form 368, Quality Deficiency Report (Category II). GSA 

is constantly striving to improve customer service and the quality of 

motor vehicles for which it contracts. To inform contractors of the 

deficiencies noted during the life of the vehicles, Standard Form 368 

shall be prepared by the consignee and sent to GSA describing details of 

vehicle deficiency and action taken for correction. Procedures for 

documenting and reporting quality deficiencies are set forth in the GSA 

Publication ``Discrepancies or Deficiencies in GSA or DOD Shipments, 

Material or Billings.'' Agencies are urged to report all deficiencies to 

GSA irrespective of satisfactory corrective action taken by



[[Page 101]]



the manufacturer's authorized dealer. If the dealer refuses to take 

corrective action on any vehicle within its warranty period, the report 

shall so state and include an explanation of circumstances. Standard 

Form 368 shall also be used to report all noncompliance with 

specifications or other requirements of the purchase order.

    (c) Instructions to Consignee Receiving New Motor Vehicles Purchased 

by General Services Administration. This information is printed on the 

reverse of the consignee copy of the delivery order. Personnel 

responsible for receipt and operation of Government motor vehicles 

should be familiar with the instructions and information contained in 

the document entitled ``Instructions to Consignee Receiving New Motor 

Vehicles Purchased by General Services Administration.''



[41 FR 34631, Aug. 16, 1976, as amended at 43 FR 32768, July 28, 1978; 

52 FR 29524, Aug. 10, 1987; 57 FR 47778, Oct. 20, 1992]