[Code of Federal Regulations]

[Title 41, Volume 2]

[Revised as of July 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 41CFR101-30.503]



[Page 147-148]

 

           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

 

          CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS

 

PART 101-30_FEDERAL CATALOG SYSTEM--Table of Contents

 

       Subpart 101-30.5_Maintenance of the Federal Catalog System

 

Sec. 101-30.503  Maintenance actions required.



    After converting to the Federal Catalog System, the agency concerned 

shall promptly take maintenance actions affecting the items converted 

and new items to be added. These actions may include deletion or 

revision of item identification or management data, or any other change 

required to ensure that the recorded data are maintained on a current 

basis. Submission of data to DLSC shall be as follows:

    (a) As new items meeting criteria for national stock number (NSN) 

assignment are added to an agency's supply system, the agency shall 

submit data to GSA, the Defense Logistics Agency (DLA), the Veterans 

Administration (VA), or DLSC when a direct submitter of catalog data is 

involved in accordance with Sec. 101-30.303.

    (b) All civilian agencies not authorized to submit catalog data 

direct to DLSC shall prepare Standard Form 1303, Request for Federal 

Cataloging/Supply Support Action (illustrated at Sec. 101-30.4901-

1303), to request maintenance action. Maintenance requests shall be 

submitted to GSA for collaboration and submission to DLSC, except that 

civilian agencies receiving supply support on an item from a DLA center 

or the VA, as expressed by major organizational entity (MOE) rule, 

should submit these requests to the DLA center using DD Form 1685, Data 

Exchange and/or Proposed Revision of Catalog Data, or to the VA using 

Standard



[[Page 148]]



Form 1303, for collaboration and submission to DLSC. When GSA receives 

maintenance requests on these items, they will be forwarded to the 

appropriate DLA center or to the VA.

    (c) Agencies authorizd to submit catalog data direct to DLSC as 

provided in Sec. 101-30.303(a) shall comply with item maintenance and 

data collaboration procedures as set forth in the Defense Integrated 

Data System (DIDS) Procedures Manual (DOD 4100.39M).

    (d) All civilain agencies not authorized to submit catalog data to 

DLSC shall use Standard Form 1303, Request for Federal Cataloging/Supply 

Support Action, to request maintenance action. Proposed maintenance 

requests shall be submitted to GSA for collaboration and submission to 

DLSC, except that civilian agencies receiving supply support from DLA 

supply centers, as expressed in the DLSC user record by major 

organizational entity (MOE) rule, should submit proposed maintenance 

requests to the appropriate DLA supply center for collaboration and 

submission to DLSC. When GSA receives maintenance requests for these 

items, they will be referred to the appropriate DLA supply center.

    (e) Any civilian agency participating in the Federal Catalog System 

(those agencies previously assigned a Cataloging Activity Code) may 

propose action for maintenance of the catalog system tools as outline in 

Sec. 101-30.201(b).



[41 FR 11310, Mar. 18, 1976, as amended at 42 FR 36255, July 14, 1977; 

43 FR 18673, May 2, 1978; 46 FR 35646, July 10, 1981]