[Code of Federal Regulations]

[Title 41, Volume 2]

[Revised as of July 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 41CFR101-39.204]



[Page 161-162]

 

           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

 

          CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS

 

PART 101-39_INTERAGENCY FLEET MANAGEMENT SYSTEMS--Table of Contents

 

    Subpart 101-39.2_GSA Interagency Fleet Management System Services

 

Sec. 101-39.204  Obtaining motor vehicles for indefinite assignment.



    Motor vehicles and related services of the GSA Interagency Fleet 

Management System (IFMS) are provided to requesting agencies under the 

following procedures. When competing requests are received, priority 

will be given to a fully participating agency over an other than fully 

participating agency.

    (a) Federal agencies or parts thereof that meet the following 

conditions are considered fully participating:

    (1) All agency-owned motor vehicles have been consolidated into the 

supporting GSA IFMS fleet management center, and no agency-owned 

vehicles, with the exception of approved exemptions, are operated in the 

defined mandatory use service area of the supporting GSA fleet 

management center;

    (2) No vehicles were available to consolidate, but total reliance is 

placed on the supporting GSA IFMS fleet management center or the GSA 

IFMS as a whole to meet all motor vehicle requirements, and no agency-

owned vehicles are operated in the defined mandatory use service area of 

the supporting GSA fleet management center;

    (3) The agency would otherwise qualify under paragraph (a) (1) or 

(2) of this section but has been authorized by GSA to purchase or 

commercially lease motor vehicles because the GSA IFMS was unable to 

supply its requirements.

    (b) Fully participating agencies may request indefinite assignment 

of vehicles, regardless of number, from the supporting IFMS fleet 

management center. Assignment may be made at that level, subject to 

availability. If the required vehicles are not available, a written 

request shall be sent to the General Services Administration, Attn: FBF, 

Washington, DC, 20406. To be considered, the request shall include the 

following:

    (1) Certification that concurrence has been obtained from the 

designated agency fleet manager or other designated headquarters-level 

official and that other means of transportation are not feasible or 

cost-effective;

    (2) The number and types of vehicles required, of which passenger 

vehicles are limited to compact or smaller unless the agency head or 

designee has certified that larger vehicles are essential to the 

agency's mission;

    (3) Location where the vehicles are needed;

    (4) Date required, including earliest and latest acceptable dates;

    (5) Anticipated length of assignment;

    (6) Projected utilization, normally in terms of miles per month or 

year;

    (7) Certification of funding;

    (8) Billing address and billed office address code (BOAC);

    (9) Agency contact, including name, address, and telephone number;

    (10) Office, program, or activity requiring the vehicles;

    (11) A statement that the agency does or does not request authority 

to commercially lease, and the anticipated duration of the lease, should 

GSA be unable to provide the vehicles.

    (c) Federal agencies that meet the following conditions are 

considered other than fully participating:

    (1) Vehicles have been acquired from other sources for reasons other 

than the inability of the GSA IFMS to supply the required vehicles, 

except those designated as exempt vehicles as determined by the GSA 

IFMS;

    (2) Cost reimbursable contractors authorized to utilize GSA IFMS 

motor vehicles when they represent participating agencies;

    (3) Other authorized users of the GSA IFMS.

    (d) Other than fully participating agencies must contact the 

supporting GSA IFMS fleet management center to ascertain vehicle 

availability, regardless of the number required. If the vehicles are 

available, assignment shall be



[[Page 162]]



made. When the supporting GSA IFMS fleet management center determines 

that the requested vehicles are not available, the requesting activity 

shall make a record of contact to document compliance with the mandatory 

first source of supply requirement. No further authorizations from GSA 

are required for the agency to execute a commercial lease from sources 

established by the GSA Automotive Commodity Center or the agency, 

provided that such agency has Congressional authority to lease motor 

vehicles and:

    (1) All applicable procurement regulations (e.g., Federal 

Acquisition Regulation (FAR)) and internal agency acquisition 

regulations are observed;

    (2) The requirements of part 101-38 of this chapter regarding fuel 

economy, Government identification and marking, etc., are adhered to;

    (3) The agency fleet manager or designee retains responsibility for 

fleet oversight and reporting requirements under Public Law 99-272; and

    (4) Other than fully participating agencies that choose not to 

commercially lease may utilize the procedures for full participants in 

paragraph (b) of this section, on the understanding that fully 

participating agencies will receive priority consideration.



[56 FR 59888, Nov. 26, 1991]