[Code of Federal Regulations]

[Title 45, Volume 3]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR503.28]



[Page 24]

 

                        TITLE 45--PUBLIC WELFARE

 

 CHAPTER V--FOREIGN CLAIMS SETTLEMENT COMMISSION OF THE UNITED STATES, 

                          DEPARTMENT OF JUSTICE

 

PART 503_PRIVACY ACT AND GOVERNMENT IN THE SUNSHINE REGULATIONS--Table 

of Contents

 

            Subpart B_Government in the Sunshine Regulations

 

Sec. 503.28  Record of closed meetings, or closed portion of a meeting.



    (a) The Commission will maintain a complete transcript or electronic 

recording adequate to record fully the proceedings of each closed 

meeting or closed portion of a meeting, except that in the case of a 

meeting or portion of a meeting closed to the public pursuant to Sec. 

503.24(d), (h), or (j), the Commission will maintain either a transcript 

or recording, or a detailed set of minutes.

    (b) Any minutes so maintained will fully and clearly describe all 

matters discussed and shall provide a full and accurate summary of any 

actions taken, and the reasons therefor, including a description of each 

of the views expressed on any item and the record of any rollcall vote. 

All documents considered in connection with any action will be 

identified in the minutes.

    (c) The Commission will promptly make available to the public, in 

its offices, the transcript, electronic recording, or minutes, of the 

discussion of any item on the agenda of a closed meeting, or closed 

portion of a meeting, except for the item or items of discussion which 

the Commission determines to contain information which may be withheld 

under Sec. 503.24. Copies of the transcript or minutes, or a 

transcription of the recording, disclosing the identity of each speaker, 

will be furnished to any person at the actual cost of duplication or 

transcription.

    (d) The Commission will maintain a complete verbatim copy of the 

transcript, a complete copy of the minutes, or a complete electronic 

recording of each closed meeting or closed portion of a meeting for a 

period of two years after the date of the closed meeting or closed 

portion of a meeting.

    (e) All actions required or permitted by this section to be 

undertaken by the Commission will be by or under the authority of the 

Chair of the Commission.