[Code of Federal Regulations]

[Title 45, Volume 3]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR503.4]



[Page 19]

 

                        TITLE 45--PUBLIC WELFARE

 

 CHAPTER V--FOREIGN CLAIMS SETTLEMENT COMMISSION OF THE UNITED STATES, 

                          DEPARTMENT OF JUSTICE

 

PART 503_PRIVACY ACT AND GOVERNMENT IN THE SUNSHINE REGULATIONS--Table 

of Contents

 

                    Subpart A_Privacy Act Regulations

 

Sec. 503.4  Accounting of certain disclosures.



    (a) Except for disclosures under Sec. 503.3(a) and (b) of this 

part, the Administrative Officer will keep an accurate accounting of 

each disclosure of a record to any person or to another agency made 

under Sec. 503.3(c), (d), (e), (f), (g), (h), (i), (j), and (k) of this 

part.

    (b) Except for a disclosure made to another agency or to an 

instrumentality of any governmental jurisdiction under Sec. 503.3(g) of 

this part, the Administrative Officer will make the accounting as 

required under paragraph (a) of this section available to any individual 

upon written request made in accordance with Sec. 503.5.

    (c) The Administrative Officer will inform any person or other 

agency about any correction or notation of dispute made in accordance 

with Sec. 503.7 of this part of any record that has been disclosed to 

the person or agency if an accounting of the disclosure was made.

    (d) An accounting of disclosures of records within this section will 

consist of the date, nature, the purpose of each disclosure of a record 

to any person or to another agency, and the name and address of the 

person or agency to whom the disclosure is made.

    (e) This accounting shall be retained for 5 years or the life of the 

record, whichever is longer, after the disclosure for which the 

accounting is made.