[Code of Federal Regulations]

[Title 45, Volume 3]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR612.6]



[Page 123-124]

 

                        TITLE 45--PUBLIC WELFARE

 

                 CHAPTER VI--NATIONAL SCIENCE FOUNDATION

 

PART 612_AVAILABILITY OF RECORDS AND INFORMATION--Table of Contents

 

Sec. 612.6  Responses to requests.



    (a) Acknowledgment of requests. The FOIA Officer will ordinarily 

send an acknowledgment of a FOIA request only if it is anticipated that 

a determination on release will not be possible within 20 working days.

    (b) Grants of requests. Once the Foundation makes a determination to 

grant a request in whole or in part, it will notify the requester in 

writing. The Foundation will inform the requester in the notice of any 

applicable fee and will disclose records to the requester promptly on 

payment of applicable fees. Records disclosed in part will be marked or 

annotated to show both the amount and the location of the information 

deleted where practicable.

    (c) Denials of requests. (1) Denials of FOIA requests will be made 

by the Office of the General Counsel, the Office of the Inspector 

General, or such other office as may be designated by the Director. The 

response letter will briefly set forth the reasons for the denial, 

including any FOIA exemption(s) applied by the Foundation in denying the 

request. It will also provide the name and title or position of the 

person responsible for the denial, will inform the requester of the 

right to appeal, and will, where appropriate, include an estimate of the 

volume of any requested materials withheld. An estimate need not be 

provided when the volume is otherwise indicated through deletions on 

records



[[Page 124]]



disclosed in part, or if providing an estimate would harm an interest 

protected by an applicable exemption.

    (2) Requesters can appeal an agency determination to withhold all or 

part of any requested record; a determination that a requested record 

does not exist or cannot be located; a determination that what has been 

requested is not a record subject to the Act; a disapproval of a fee 

category claim by a requester; denial of a fee waiver or reduction; or a 

denial of a request for expedited treatment (see Sec. 612.9).