[Code of Federal Regulations]

[Title 45, Volume 3]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR613.2]



[Page 133-134]

 

                        TITLE 45--PUBLIC WELFARE

 

                 CHAPTER VI--NATIONAL SCIENCE FOUNDATION

 

PART 613_PRIVACY ACT REGULATIONS--Table of Contents

 

Sec. 613.2  Requesting access to records.



    (a) Where to make a request. You may make a request for access to 

NSF records about yourself by appearing in person at the National 

Science Foundation or by making a written request. If you choose to 

visit the Foundation, you must contact the NSF Security Desk and ask to 

speak with the Foundation's Privacy Act Officer of the General Counsel. 

Written requests should be sent to the NSF Privacy Act Officer, National 

Science Foundation, 4201 Wilson Boulevard, Suite 1265, Arlington, VA 

22230. Written requests are recommended, since in many cases it may take 

several days to determine whether a record exists, and additional time 

may be required for record(s) retrieval and processing.

    (b) Description of requested records. You must describe the records 

that you seek in enough detail to enable NSF personnel to locate the 

system of records containing them with a reasonable amount of effort. 

Providing information about the purpose for which the information was 

collected, applicable time periods, and name or identifying number of 

each system of records in which you think records about you may be kept, 

will help speed the processing of your request. NSF publishes notices in 

the Federal Register that describe the systems of records maintained by 

the Foundation. The Office of the Federal Register publishes a biennial 

``Privacy Act compilation'' that includes NSF system notices. This 

compilation is available in many large reference and university 

libraries, and can be accessed electronically at the Government Printing 

Office's Web site at www.access.gpo/su--docs/aces/PrivacyAct.shtml.

    (c) Verification of identity. When requesting access to records 

about yourself, NSF requires that you verify your identity in an 

appropriate fashion. Individuals appearing in person should be prepared 

to show reasonable picture identification such as driver's license, 

government or other employment identification card, or passport. Written 

requests must state your full name and current address. you must sign 

your request and your signature must either be notarized, or submitted 

by you under 28 U.S.C. 1746, a law that permits



[[Page 134]]



statements to be made under penalty of perjury as a substitute for 

notarization. While no specific form is required, you may obtain 

information about these required elements for requests from the NSF 

Privacy Act Officer, Suite 1265, 4201 Wilson Blvd, Arlington, VA 22230, 

or from the NSF Home Page under ``Public & media Information--FOIA and 

Privacy Act'' at http://www.nsf.gov/home/pubinfo/foia.htm. In order to 

help agency personnel in locating and identifying requested records, you 

may also, at your option, include your social security number, and/or 

date and place of birth. An individual reviewing his or her record(s) in 

person may be accompanied by an individual of his or her choice after 

signing a written statement authorizing that individual's presence. 

Individuals requesting or authorizing the disclosure of records to a 

third party must verify their identity and specifically name the third 

party and identify the information to be disclosed.

    (d) Verification of guardianship. When making a request as the 

parent or guardian of a minor or as the guardian of someone determined 

by a court of competent jurisdiction to be incompetent, for access to 

records about that individual, you must establish:

    (1) The identity of the record subject, by stating individuals' name 

and current address and, at your option, the social security number and/

or date and place of birth of the individual;

    (2) Your own identity, as required in paragraph (c) of this section;

    (3) That you are the parent or guardian of that individual, which 

you may prove by providing a copy of the individual's birth certificate 

showing your parentage or by providing a court order establishing your 

guardianship; and

    (4) That you are acting on behalf of that individual in making the 

request.

    (e) The procedures of paragraphs (a) through (d) of this section 

shall also apply to requests made pursuant to 5 U.S.C. 552a(c)(3).