[Code of Federal Regulations]

[Title 45, Volume 3]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR703.8]



[Page 283-284]

 

                        TITLE 45--PUBLIC WELFARE

 

                 CHAPTER VII--COMMISSION ON CIVIL RIGHTS

 

PART 703_OPERATIONS AND FUNCTIONS OF STATE ADVISORY COMMITTEES

--Table of Contents

 

Sec. 703.8  Meetings.



    (a) Meetings of a Committee shall be convened by the designated 

Commission employee or subject to his or her approval by the Chairperson 

or a majority of the Advisory Committee members. The agenda for such 

Committee or subcommittee meeting shall be approved by the designated 

Commission employee.

    (b) A quorum shall consist of one-half or more of the members of the 

Committee, or five members, whichever is the lesser, except that with 

respect to the conduct of fact-finding meetings as authorized in 

paragraph (e) of this section, a quorum shall consist of three members.

    (c) Notice of all meetings of an Advisory Committee shall be given 

to the public.

    (1) Notice shall be published in the Federal Register at least 15 

days prior to the meetings, provided that in emergencies such 

requirement may be waived.

    (2) Notice of meetings shall be provided to the public by press 

releases and other appropriate means.

    (3) Each notice shall contain a statement of the purpose of the 

meeting, a summary of the agenda, and the date, time, and location of 

such meeting.

    (d) Except as provided for in paragraph (d)(1) of this section, all 

meetings of Advisory Committees or subcommittees shall be open to the 

public.

    (1) The Chief of the Regional Programs Coordination Unit may 

authorize a Committee or subcommittee to hold a meeting closed to the 

public if he or she determines that the closing of such meeting is in 

the public interest provided that prior to authorizing the holding of a 

closed meeting the Chief of the Regional Programs Coordination Unit has 

requested and received the opinion of the General Counsel with respect 

to whether the meeting may be closed under one or more of the exemptions 

provided in the Government in the Sunshine Act, 5 U.S.C. 552b(c).

    (2) In the event that any meeting or portion thereof is closed to 

the public, the Committee shall publish, at least annually, in summary 

form a report of the activities conducted in meetings not open to the 

public.

    (e) Advisory Committees and subcommittees may hold fact-finding 

meetings for the purpose of inviting the attendance of and soliciting 

information and views from government officials and private persons 

respecting subject matters within the jurisdiction of the Committee or 

subcommittee.

    (f) Any person may submit a written statement at any business or 

fact-finding meeting of an Advisory Committee or subcommittee.

    (g) At the discretion of the designated Commission employee or his 

or her designee, any person may make an oral presentation at any 

business or



[[Page 284]]



fact-finding meeting, provided that such presentation will not defame, 

degrade, or incriminate any other person as prohibited by the Act.