[Code of Federal Regulations]

[Title 45, Volume 3]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR705.3]



[Page 292]

 

                        TITLE 45--PUBLIC WELFARE

 

                 CHAPTER VII--COMMISSION ON CIVIL RIGHTS

 

PART 705_MATERIALS AVAILABLE PURSUANT TO 5 U.S.C. 552a--Table of Contents

 

Sec. 705.3  Procedures for requests pertaining to individual records 

in a system of records.



    (a) An individual seeking notification of whether a system of 

records contains a record pertaining to him or her or an individual 

seeking access to information or records pertaining to him or her, that 

are available under the Privacy Act of 1974, shall present his or her 

request in person or in writing to the General Counsel of the 

Commission.

    (b) In addition to meeting the requirements set forth in Sec. 

705.4(c) or (d), any person who requests information under the 

regulations in this part shall provide a reasonably specific description 

of the information sought so that it may be located without undue search 

or inquiry. If possible, that description should include the nature of 

the records sought, the approximate dates covered by the record, and, if 

known by the requester, the system in which the record is thought to be 

included. Requested information that is not identified by a reasonably 

specific description is not an identifiable record, and the request for 

that information cannot be treated as a formal request.

    (c) If the description is insufficient, the agency will notify the 

requester and, to the extent possible, indicate the additional 

information required. Every reasonable effort shall be made to assist a 

requester in the identification and location of the record or records 

sought.