[Code of Federal Regulations]

[Title 45, Volume 3]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR705.4]



[Page 292-293]

 

                        TITLE 45--PUBLIC WELFARE

 

                 CHAPTER VII--COMMISSION ON CIVIL RIGHTS

 

PART 705_MATERIALS AVAILABLE PURSUANT TO 5 U.S.C. 552a--Table of Contents

 

Sec. 705.4  Times, places, and requirements for identification of 

individuals making requests and identification of records requested.



    (a) The General Counsel is the designated Privacy Act Officer for 

the Commission.

    (b) An individual making a request to the General Counsel in person 

may do so at the Commission's headquarters office, 624 9th Street, N.W., 

Washington, D.C. 20425, on any business day during business hours. 

Persons may also appear for purposes of identification only, at any of 

the regional offices of the Commission on any business day during 

business hours. Regional offices are located as follows:



            Region I: Eastern Regional Office, Washington, DC



    Connecticut, Delaware, District of Columbia, Maine, Maryland, 

Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode 

Island, Vermont, Virginia, and West Virginia.



          Region II: Southern Regional Office, Atlanta, Georgia



    Florida, Georgia, Kentucky, North Carolina, South Carolina, and 

Tennessee.



        Region III: Midwestern Regional Office, Chicago, Illinois



    Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin.



         Region IV: Central Regional Office, Kansas City, Kansas



    Alabama, Arkansas, Iowa, Kansas, Louisiana, Mississippi, Missouri, 

Nebraska, and Oklahoma.



       Region V: Rocky Mountain Regional Office, Denver, Colorado



    Colorado, Montana, New Mexico, North Dakota, South Dakota, Utah, and 

Wyoming.



       Region VI: Western Regional Office, Los Angeles, California



    Alaska, Arizona, California, Hawaii, Idaho, Nevada, Oregon, Texas, 

and Washington.



    (c) An individual seeking access to records in person may establish 

his or her identity by the presentation of one document bearing a 

photograph (such as a driver's license, passport, or identification card 

or badge) or by the presentation of two items of identification that do 

not bear a photograph, but do bear both a name and address (such as a 

credit card). When identification is made without photographic 

identification, the Commission will request a signature comparison to 

the signature appearing on the items offered for identification, 

whenever possible and practical.

    (d) An individual seeking access to records by mail shall establish 

his or her identity by a signature, address, date of birth, and one 

other identification, such as a copy of a driver's license, passport, 

identification card or badge, credit card, or other document. The words 

Privacy Act Request should be placed in capital letters on the face of 

the envelope in order to facilitate requests by mail.



[[Page 293]]



    (e) An individual seeking access in person or by mail who cannot 

provide the required documentation of identification may provide a 

notarized statement, swearing or affirming to his or her identity and to 

the fact that he or she understands that there are criminal penalties 

for the making of false statements.

    (f) The parent or guardian of a minor or a person judicially 

determined to be incompetent, in addition to establishing the identity 

of the minor or incompetent person he or she represents as required by 

paragraphs (a) through (c) of this section, shall establish his or her 

own parentage or guardianship by furnishing a copy of a birth 

certificate showing parentage or court order establishing guardianship.

    (g) An individual seeking to review information about himself or 

herself may be accompanied by another person of his or her own choosing. 

In all such cases, the individual seeking access shall be required to 

furnish a written statement authorizing the discussion of his or her 

record in the presence of the accompanying person.