[Code of Federal Regulations]

[Title 45, Volume 3]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR705.95]



[Page 296]

 

                        TITLE 45--PUBLIC WELFARE

 

                 CHAPTER VII--COMMISSION ON CIVIL RIGHTS

 

PART 705_MATERIALS AVAILABLE PURSUANT TO 5 U.S.C. 552a--Table of Contents

 

Sec. 705.95  Accounting of the disclosures of records.



    (a) All disclosures of records covered by this part, except for the 

exemptions listed in paragraph (b) of this section, shall be accounted 

for by keeping a written record of the particular record disclosed, the 

name and address of the person or agency to whom or to which disclosed, 

and the date, nature, and purpose of the disclosure.

    (b) No accounting is required for disclosures of records to those 

officials and employees of the Commission who have a need for the record 

in the performance of their duties or if disclosure would be required 

under the Freedom of Information Act. 5 U.S.C. 552.

    (c) The accounting shall be maintained for 5 years or until the 

record is destroyed or transferred to the National Archives and Records 

Administrator for storage, in which event, the accounting pertaining to 

those records, unless maintained separately, shall be transferred with 

the records themselves.

    (d) The accounting of disclosures may be recorded in any system the 

Commission determines is sufficient for this purpose, however, the 

Commission must be able to construct from its system a listing of all 

disclosures. The system of accounting of disclosures is not a system of 

records under the definition in Sec. 705.2(e) and no accounting need be 

maintained for disclosure of the accounting of disclosures.

    (e) Upon request of an individual to whom a record pertains, the 

accounting of the disclosures of that record shall be made available to 

the requester, provided that he or she has complied with Sec. 705.3(a) 

and with Sec. 705.4(c) or (d).