[Code of Federal Regulations]

[Title 45, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR74.51]



[Page 230-231]

 

                        TITLE 45--PUBLIC WELFARE

 

           SUBTITLE A--DEPARTMENT OF HEALTH AND HUMAN SERVICES

 

    PART 74_UNIFORM ADMINISTRATIVE REQUIREMENTS FOR AWARDS AND SUBAWARDS TO INSTITUTIONS OF HIGHER EDUCATION, HOSPITALS, OTHER NONPROFIT ORGANIZATIONS, AND 

COMMERCIAL ORGANIZATIONS--Table of Contents

 

                    Subpart C_Post-Award Requirements

 

Sec. 74.51  Monitoring and reporting program performance.



    (a) Recipients are responsible for managing and monitoring each 

project, program, subaward, function or activity supported by the award. 

Recipients shall monitor subawards to ensure that



[[Page 231]]



subrecipients have met the audit requirements as set forth in Sec. 

74.26.

    (b) The HHS awarding agency will prescribe the frequency with which 

the performance reports shall be submitted. Except as provided in 

paragraph (f) of this section, performance reports will not be required 

more frequently than quarterly or, less frequently than annually. Annual 

reports shall be due 90 calendar days after the award year; quarterly or 

semi-annual reports shall be due 30 days after the reporting period. The 

HHS awarding agency may require annual reports before the anniversary 

dates of multiple year awards in lieu of these requirements. The final 

performance reports are due 90 calendar days after the expiration or 

termination of the award.

    (c) If inappropriate, a final technical or performance report will 

not be required after completion of the project.

    (d) Performance reports shall generally contain, for each award, 

brief information on each of the following:

    (1) A comparison of actual accomplishments with the goals and 

objectives established for the period, the findings of the investigator, 

or both. Whenever appropriate and the output of programs or projects can 

be readily quantified, such quantitative data should be related to cost 

data for computation of unit costs.

    (2) Reasons why established goals were not met, if appropriate.

    (3) Other pertinent information including, when appropriate, 

analysis and explanation of cost overruns or high unit costs.

    (e) Recipients shall submit the original and two copies of 

performance reports.

    (f) Recipients shall immediately notify the HHS awarding agency of 

developments that have a significant impact on the award-supported 

activities. Also, notification shall be given in the case of problems, 

delays, or adverse conditions which materially impair the ability to 

meet the objectives of the award. This notification shall include a 

statement of the action taken or contemplated, and any assistance needed 

to resolve the situation.

    (g) HHS may make site visits, as needed.

    (h) The HHS awarding agency complies with the applicable report 

clearance requirements of 5 CFR part 1320, ``Controlling Paperwork 

Burdens on the Public,'' when requesting performance data from 

recipients.