[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR13.303-3]



[Page 218-219]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 13_SIMPLIFIED ACQUISITION PROCEDURES--Table of Contents

 

               Subpart 13.3_Simplified Acquisition Methods

 

Sec. 13.303-3  Preparation of BPAs.



    Prepare BPAs on the forms specified in 13.307. Do not cite 

accounting and appropriation data (see 13.303-5(e)(4)).

    (a) The following terms and conditions are mandatory:

    (1) Description of agreement. A statement that the supplier shall 

furnish supplies or services, described in general terms, if and when 

requested by the contracting officer (or the authorized representative 

of the contracting officer) during a specified period and within a 

stipulated aggregate amount, if any.

    (2) Extent of obligation. A statement that the Government is 

obligated only to the extent of authorized purchases actually made under 

the BPA.

    (3) Purchase limitation. A statement that specifies the dollar 

limitation for each individual purchase under the BPA (see 13.303-5(b)).

    (4) Individuals authorized to purchase under the BPA. A statement 

that a list of individuals authorized to purchase under the BPA, 

identified either by title of position or by name of individual, 

organizational component, and the dollar limitation per purchase for 

each position title or individual shall be furnished to the supplier by 

the contracting officer.

    (5) Delivery tickets. A requirement that all shipments under the 

agreement, except those for newspapers, magazines, or other periodicals, 

shall be accompanied by delivery tickets or



[[Page 219]]



sales slips that shall contain the following minimum information:

    (i) Name of supplier.

    (ii) BPA number.

    (iii) Date of purchase.

    (iv) Purchase number.

    (v) Itemized list of supplies or services furnished.

    (vi) Quantity, unit price, and extension of each item, less 

applicable discounts (unit prices and extensions need not be shown when 

incompatible with the use of automated systems, provided that the 

invoice is itemized to show this information).

    (vii) Date of delivery or shipment.

    (6) Invoices. One of the following statements shall be included 

(except that the statement in paragraph (a)(6)(iii) of this subsection 

should not be used if the accumulation of the individual invoices by the 

Government materially increases the administrative costs of this 

purchase method):

    (i) A summary invoice shall be submitted at least monthly or upon 

expiration of this BPA, whichever occurs first, for all deliveries made 

during a billing period, identifying the delivery tickets covered 

therein, stating their total dollar value, and supported by receipt 

copies of the delivery tickets.

    (ii) An itemized invoice shall be submitted at least monthly or upon 

expiration of this BPA, whichever occurs first, for all deliveries made 

during a billing period and for which payment has not been received. 

These invoices need not be supported by copies of delivery tickets.

    (iii) When billing procedures provide for an individual invoice for 

each delivery, these invoices shall be accumulated, provided that--

    (A) A consolidated payment will be made for each specified period; 

and

    (B) The period of any discounts will commence on the final date of 

the billing period or on the date of receipt of invoices for all 

deliveries accepted during the billing period, whichever is later.

    (iv) An invoice for subscriptions or other charges for newspapers, 

magazines, or other periodicals shall show the starting and ending dates 

and shall state either that ordered subscriptions have been placed in 

effect or will be placed in effect upon receipt of payment.

    (b) If the fast payment procedure is used, include the requirements 

stated in 13.403.