[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR13.303-5]



[Page 219-220]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 13_SIMPLIFIED ACQUISITION PROCEDURES--Table of Contents

 

               Subpart 13.3_Simplified Acquisition Methods

 

Sec. 13.303-5  Purchases under BPAs.



    (a) Use a BPA only for purchases that are otherwise authorized by 

law or regulation.

    (b) Individual purchases shall not exceed the simplified acquisition 

threshold. However, agency regulations may establish a higher threshold 

consistent with the following:

    (1) The simplified acquisition threshold and the $5,000,000 

limitation for individual purchases ($10,000,000 for purchases entered 

into under the authority of 12.102(f)(1)) do not apply to BPAs 

established in accordance with 13.303-2(c)(3).

    (2) The limitation for individual purchases for commercial item 

acquisitions conducted under Subpart 13.5 is $5 million ($10 million for 

acquisitions as described in 13.500(e)).

    (c) The existence of a BPA does not justify purchasing from only one 

source or avoiding small business set-asides. The requirements of 

13.003(b) and subpart 19.5 also apply to each order.

    (d) If, for a particular purchase greater than the micro-purchase 

threshold, there is an insufficient number of BPAs to ensure maximum 

practicable competition, the contracting officer shall--

    (1) Solicit quotations from other sources (see 13.105) and make the 

purchase as appropriate; and

    (2) Establish additional BPAs to facilitate future purchases if--

    (i) Recurring requirements for the same or similar supplies or 

services seem likely;



[[Page 220]]



    (ii) Qualified sources are willing to accept BPAs; and

    (iii) It is otherwise practical to do so.

    (e) Limit documentation of purchases to essential information and 

forms as follows:

    (1) Purchases generally should be made electronically, or orally 

when it is not considered economical or practical to use electronic 

methods.

    (2) A paper purchase document may be issued if necessary to ensure 

that the supplier and the purchaser agree concerning the transaction.

    (3) Unless a paper document is issued, record essential elements 

(e.g., date, supplier, supplies or services, price, delivery date) on 

the purchase requisition, in an informal memorandum, or on a form 

developed locally for the purpose.

    (4) Cite the pertinent purchase requisitions and the accounting and 

appropriation data.

    (5) When delivery is made or the services are performed, the 

supplier's sales document, delivery document, or invoice may (if it 

reflects the essential elements) be used for the purpose of recording 

receipt and acceptance of the supplies or services. However, if the 

purchase is assigned to another activity for administration, the 

authorized Government representative shall document receipt and 

acceptance of supplies or services by signing and dating the agency 

specified form after verification and after notation of any exceptions.



[62 FR 64917, Dec. 9, 1997, as amended at 69 FR 8314, Feb. 23, 2004; 69 

FR 76352, Dec. 20, 2004]