[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR13.305-4]



[Page 221]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 13_SIMPLIFIED ACQUISITION PROCEDURES--Table of Contents

 

               Subpart 13.3_Simplified Acquisition Methods

 

Sec. 13.305-4  Procedures.



    (a) Each purchase using imprest funds or third party drafts shall be 

based upon an authorized purchase requisition, contracting officer 

verification statement, or other agency approved method of ensuring that 

adequate funds are available for the purchase.

    (b) Normally, purchases should be placed orally and without 

soliciting competition if prices are considered reasonable.

    (c) Since there is, for all practical purposes, simultaneous 

placement of the order and delivery of the items, clauses are not 

required for purchases using imprest funds or third party drafts.

    (d) Forms prescribed at 13.307(e) may be used if a written order is 

considered necessary (e.g., if required by the supplier for discount, 

tax exemption, or other reasons). If a purchase order is used, endorse 

it ``Payment to be made from Imprest Fund'' (or ``Payment to be made 

from Third Party Draft,'' as appropriate).

    (e) The individual authorized to make purchases using imprest funds 

or third party drafts shall--

    (1) Furnish to the imprest fund or third party draft cashier a copy 

of the document required under paragraph (a) of this subsection 

annotated to reflect--

    (i) That an imprest fund or third party draft purchase has been 

made;

    (ii) The unit prices and extensions; and

    (iii) The supplier's name and address; and

    (2) Require the supplier to include with delivery of the supplies an 

invoice, packing slip, or other sales instrument giving--

    (i) The supplier's name and address;

    (ii) List and quantity of items supplied;

    (iii) Unit prices and extensions; and

    (iv) Cash discount, if any.