[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR15.102]



[Page 254-255]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 15_CONTRACTING BY NEGOTIATION--Table of Contents

 

         Subpart 15.1_Source Selection Processes and Techniques

 

Sec. 15.102  Oral presentations.



    (a) Oral presentations by offerors as requested by the Government 

may substitute for, or augment, written information. Use of oral 

presentations as a substitute for portions of a proposal can be 

effective in streamlining the source selection process. Oral 

presentations may occur at any time in the acquisition process, and are 

subject to the same restrictions as written information, regarding 

timing (see 15.208) and content (see 15.306). Oral presentations provide 

an opportunity for dialogue among the parties. Pre-recorded videotaped 

presentations that lack real-time interactive dialogue are not 

considered oral presentations for the purposes of this section, although 

they may be included in offeror submissions, when appropriate.

    (b) The solicitation may require each offeror to submit part of its 

proposal through oral presentations. However, certifications, 

representations, and a signed offer sheet (including any exceptions to 

the Government's terms and



[[Page 255]]



conditions) shall be submitted in writing.

    (c) Information pertaining to areas such as an offeror's capability, 

past performance, work plans or approaches, staffing resources, 

transition plans, or sample tasks (or other types of tests) may be 

suitable for oral presentations. In deciding what information to obtain 

through an oral presentation, consider the following:

    (1) The Government's ability to adequately evaluate the information;

    (2) The need to incorporate any information into the resultant 

contract;

    (3) The impact on the efficiency of the acquisition; and

    (4) The impact (including cost) on small businesses. In considering 

the costs of oral presentations, contracting officers should also 

consider alternatives to on-site oral presentations (e.g., 

teleconferencing, video teleconferencing).

    (d) When oral presentations are required, the solicitation shall 

provide offerors with sufficient information to prepare them. 

Accordingly, the solicitation may describe--

    (1) The types of information to be presented orally and the 

associated evaluation factors that will be used;

    (2) The qualifications for personnel that will be required to 

provide the oral presentation(s);

    (3) The requirements for, and any limitations and/or prohibitions 

on, the use of written material or other media to supplement the oral 

presentations;

    (4) The location, date, and time for the oral presentations;

    (5) The restrictions governing the time permitted for each oral 

presentation; and

    (6) The scope and content of exchanges that may occur between the 

Government's participants and the offeror's representatives as part of 

the oral presentations, including whether or not discussions (see 

15.306(d)) will be permitted during oral presentations.

    (e) The contracting officer shall maintain a record of oral 

presentations to document what the Government relied upon in making the 

source selection decision. The method and level of detail of the record 

(e.g., videotaping, audio tape recording, written record, Government 

notes, copies of offeror briefing slides or presentation notes) shall be 

at the discretion of the source selection authority. A copy of the 

record placed in the file may be provided to the offeror.

    (f) When an oral presentation includes information that the parties 

intend to include in the contract as material terms or conditions, the 

information shall be put in writing. Incorporation by reference of oral 

statements is not permitted.

    (g) If, during an oral presentation, the Government conducts 

discussions (see 15.306(d)), the Government must comply with 15.306 and 

15.307.