[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR4.602]



[Page 69-71]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 4_ADMINISTRATIVE MATTERS--Table of Contents

 

                     Subpart 4.6_Contract Reporting

 

Sec. 4.602  Federal Procurement Data System.



    (a) The FPDS provides a comprehensive mechanism for assembling, 

organizing, and presenting contract placement data for the Federal 

Government. Federal agencies will now report data directly to the 

Federal Procurement Data System--Next Generation (FPDS-NG), which 

collects, processes, and disseminates official statistical data on



[[Page 70]]



Federal contracting. The data provide--

    (1) A basis for recurring and special reports to the President, the 

Congress, the General Accounting Office, Federal executive agencies, and 

the general public;

    (2) A means of measuring and assessing the impact of Federal 

contracting on the Nation's economy and the extent to which small, 

veteran-owned small, service-disabled veteran-owned small, HUBZone 

small, small disadvantaged, and women-owned small business concerns are 

sharing in Federal contracts; and

    (3) Information for other policy and management control purposes, 

and for public access.

    (b) The FPDS Web site, https://www.fpds.gov, provides instructions 

for submitting data. It also provides a complete list of departments, 

agencies, and other entities that submit data to the FPDS, as well as 

technical and end-user guidance, and a computer-based tutorial.

    (c)(1) Data collection points in each agency shall submit FPDS-

required data on contract actions directly to FPDS-NG. Agencies must 

report all transactions over $2,500 and modifications to those 

transactions regardless of dollar value.

    (2) Agencies participating under the Small Business Competitiveness 

Demonstration Program (see Subpart 19.10) shall report as an individual 

contract action all awards, regardless of dollar value, in the 

designated industry groups.

    (3) Agencies may choose to report transactions at or below $2,500, 

including those made using the Governmentwide commercial purchase card, 

except as provided in paragraph (c)(2) of this section.

    (4) Until September 30, 2004, agencies shall report contract actions 

between $2,500 and $25,000 either in individual or summary form. After 

September 30, 2004, agencies shall submit only individual contract 

action reports.

    (d) The contracting officer must identify and report (if it is not 

pre-populated by the Central Contractor Registration (CCR) database), a 

Contractor Identification Number for each successful offeror. A Data 

Universal Numbering System (DUNS) number, which is a nine-digit number 

assigned by Dun and Bradstreet Information Services to an establishment, 

is the Contractor Identification Number for Federal contractors. The 

DUNS number reported must identify the successful offeror's name and 

address exactly as stated in the offer and resultant contract. The 

contracting officer must ask the offeror to provide its DUNS number by 

using either the provision prescribed in paragraph (a) of 4.603 or the 

FAR clause prescribed at 4.1104. If the successful offeror does not 

provide its number, the contracting officer must contact the offeror and 

assist them in obtaining the DUNS number.

    (e) Unique Procurement Instrument Identifier (PIID). (1) The FPDS 

requires that each reporting agency assign a unique identifier for every 

contract, purchase order, BOA, Basic Agreement, and BPA reported to 

FPDS. Such identifiers shall comply with the contract numbering 

guidelines established by the Joint Financial Management Improvement 

Project. The PIID shall consist of alpha characters in the first 

positions to indicate the agency, followed by alphanumeric characters 

identifying bureau, offices, or other administrative subdivisions. The 

last portion of the PIID shall be numbered sequentially. The PIID may 

include other elements, as appropriate, such as fiscal year. Delivery 

orders, task orders, and call numbers must be unique in combination with 

the basic reference contract vehicle identifier. When the basic 

reference contract is available for multi-agency use (GWAC, Federal 

Supply Schedule contract, etc.), an ordering agency shall use the same 

agency identification prefix for its delivery orders, task orders, and 

call numbers as it uses for its contractual instruments.

    (2) Agencies are required to have in place, no later than October 1, 

2003, a process that will ensure that each PIID reported to FPDS is 

unique, Governmentwide, and will remain so for at least 20 years from 

the date of contract award. To eliminate the possibility of duplication 

between agencies, agencies must submit their proposed identifier to the 

Federal Procurement Data Center, which will maintain a registry of the 

identifiers on the FPDC website



[[Page 71]]



and validate their use in all transactions.



[48 FR 42113, Sept. 19. 1983. Redesignated at 50 FR 52429, Dec. 23, 

1985, and amended at 54 FR 29280, July 11, 1989; 53 FR 43388, Oct. 26, 

1988; 55 FR 52788, Dec. 21, 1990; 56 FR 41744, Aug. 22, 1991; 57 FR 

60572, Dec. 21, 1992; 60 FR 48259, Sept. 18, 1995; 61 FR 67412, Dec. 20, 

1996; 62 FR 40236, July 25, 1997; 65 FR 60544, Oct. 11, 2000; 68 FR 

56680, Oct. 1, 2003; 68 FR 69249, Dec. 11, 2003]