[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR4.704]



[Page 72]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 4_ADMINISTRATIVE MATTERS--Table of Contents

 

                Subpart 4.7_Contractor Records Retention

 

Sec. 4.704  Calculation of retention periods.



    (a) The retention periods in 4.705 are calculated from the end of 

the contractor's fiscal year in which an entry is made charging or 

allocating a cost to a Government contract or subcontract. If a specific 

record contains a series of entries, the retention period is calculated 

from the end of the contractor's fiscal year in which the final entry is 

made. The contractor should cut off the records in annual blocks and 

retain them for block disposal under the prescribed retention periods.

    (b) When records generated during a prior contract are relied upon 

by a contractor for cost or pricing data in negotiating a succeeding 

contract, the prescribed periods shall run from the date of the 

succeeding contract.

    (c) If two or more of the record categories described in 4.705 are 

interfiled and screening for disposal is not practical, the contractor 

shall retain the entire record series for the longest period prescribed 

for any category of records.