[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR4.705-3]



[Page 73]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 4_ADMINISTRATIVE MATTERS--Table of Contents

 

                Subpart 4.7_Contractor Records Retention

 

Sec. 4.705-3  Acquisition and supply records.



    (a) Store requisitions for materials, supplies, equipment, and 

services: Retain 2 years.

    (b) Work orders for maintenance and other services: Retain 4 years.

    (c) Equipment records, consisting of equipment usage and status 

reports and equipment repair orders: Retain 4 years.

    (d) Expendable property records, reflecting accountability for the 

receipt and use of material in the performance of a contract: Retain 4 

years.

    (e) Receiving and inspection report records, consisting of reports 

reflecting receipt and inspection of supplies, equipment, and materials: 

Retain 4 years.

    (f) Purchase order files for supplies, equipment, material, or 

services used in the performance of a contract; supporting documentation 

and backup files including, but not limited to, invoices, and memoranda; 

e.g., memoranda of negotiations showing the principal elements of 

subcontract price negotiations (see 52.244-2): Retain 4 years.

    (g) Production records of quality control, reliability, and 

inspection: Retain 4 years.



[48 FR 42113, Sept. 19, 1983, as amended at 63 FR 34060, June 22, 1998]