[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR4.801]



[Page 73-74]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 4_ADMINISTRATIVE MATTERS--Table of Contents

 

                  Subpart 4.8_Government Contract Files

 

Sec. 4.801  General.



    (a) The head of each office performing contracting, contract 

administration, or paying functions shall establish files containing the 

records of all contractual actions.

    (b) The documentation in the files (see 4.803) shall be sufficient 

to constitute a complete history of the transaction for the purpose of--

    (1) Providing a complete background as a basis for informed 

decisions at each step in the acquisition process;

    (2) Supporting actions taken;

    (3) Providing information for reviews and investigations; and

    (4) Furnishing essential facts in the event of litigation or 

congressional inquiries.



[[Page 74]]



    (c) The files to be established include--

    (1) A file for cancelled solicitations;

    (2) A file for each contract; and

    (3) A file such as a contractor general file, containing documents 

relating--for example--to (i) no specific contract, (ii) more than one 

contract, or (iii) the contractor in a general way (e.g., contractor's 

management systems, past performance, or capabilities).