[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR41.301]



[Page 778-779]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 41_ACQUISITION OF UTILITY SERVICES--Table of Contents

 

                  Subpart 41.3_Requests for Assistance

 

Sec. 41.301  Requirements.





    (a) Requests for delegations of GSA contracting authority, 

assistance with a proposed contract as provided in 41.203, and the 

submission of other information required by this part, shall be sent or 

submitted to the General Services Administration (GSA) region in which 

service is required. The names and locations of GSA regional offices are 

available from the General Services Administration, Energy Center of 

Expertise, 301 7th Street, SW., Room 4004, Washington, DC 20407.

    (b) Requests for contracting assistance for utility services shall 

be sent not later than 120 days prior to the date new services are 

required to commence an existing contract will expire. Requests for 

assistance shall contain the following information:

    (1) A technical description or specification of the type, quantity, 

and quality of service required, and a delivery schedule.

    (2) A copy of any service proposal or proposed contract.

    (3) Copies of all current published or unpublished rates of the 

utility supplier.

    (4) Identification of any unusual factors affecting the acquisition.

    (5) Identification of all available sources or methods of supply, an 

analysis of the cost effectiveness of each, and a statement of the 

ability of each source to provide the required services, including the 

location and a description of each available supplier's facilities at 

the nearest point of service, and the cost of providing or obtaining 

necessary backup and other ancillary services.

    (c) For new utility service requirements, the agency shall furnish 

the information in paragraph (a) of this section and the following as 

applicable:

    (1) The date initial service is required.

    (2) For the first 12 months of full service, estimated maximum 

demand, monthly consumption, other pertinent information (e.g., demand 

side management, load or energy management, peak shaving, on site 

generation, load shaping), and annual cost of the service.

    (3) Known or estimated time schedule for growth to ultimate 

requirements.

    (4) Estimated ultimate maximum demand and ultimate monthly 

consumption.

    (5) A simple schematic diagram or line drawing showing the meter 

locations, the location of the new utility facilities to be constructed 

on Federal property by the Federal agency, and any required new 

connection facilities on either side of the delivery point to be 

constructed by the utility supplier to provide the new services.

    (6) Accounting and appropriation data to cover the required utility 

services and any connection charges required to be paid by the agency 

receiving such utility services.

    (7) The following data concerning proposed facilities and related 

charges or costs:

    (i) Proposed refundable or nonrefundable connection charge, 

termination liability, or other facilities charge to be paid by the 

agency, together with a description of the supplier's proposed 

facilities and estimated construction



[[Page 779]]



costs, and its rationale for the charge (e.g., tariff provisions or 

policies).

    (ii) A copy of the acquiring agency's estimate to make its own 

connection to the supplier's facilities through use of its own resources 

or by separate contract. When feasible, the acquiring agency shall 

provide its estimates to construct and operate its own utility 

facilities in lieu of participating in a cost-sharing construction 

program with the proposed utility supplier.

    (d) For existing utility service, the agency shall furnish GSA the 

information in paragraph (b) of this section and the following, as 

applicable:

    (1) A copy of the most recent 12-months' service invoices.

    (2) A tabulation, by month, for the most recent 12 months, showing 

the actual utility demands, consumption, connection charges, fuel 

adjustment charges, and the average monthly cost per unit of 

consumption.

    (3) An estimate, by month, for the next 12 months, showing the 

estimated maximum demands, monthly consumption, other pertinent 

information (e.g., demand side management, load or energy management, 

peak shaving, on site generation, load shaping), and annual cost of the 

service.

    (4) Accounting and appropriation data to cover the costs for the 

continuation of utility services.

    (5) A statement noting whether the transformer, or other system 

components, on either side of the delivery point are owned by the 

Federal agency or the utility supplier, and if the metering is on the 

primary or secondary side of the transformer.



[69 FR 76358, Dec. 20, 2004]