[Code of Federal Regulations]

[Title 48, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR8.405-1]



[Page 128-129]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                CHAPTER 1--FEDERAL ACQUISITION REGULATION

 

PART 8_REQUIRED SOURCES OF SUPPLIES AND SERVICES--Table of Contents

 

                  Subpart 8.4_Federal Supply Schedules

 

Sec. 8.405-1  Ordering procedures for supplies, and services not requiring a statement of work.



    (a) Ordering activities shall use the procedures of this subsection 

when ordering supplies and services that are listed in the schedules 

contracts at a fixed price for the performance of a specific task, where 

a statement of



[[Page 129]]



work is not required (e.g., installation, maintenance, and repair).

    (b) Orders at or below the micro-purchase threshold. Ordering 

activities may place orders at, or below, the micro-purchase threshold 

with any Federal Supply Schedule contractor that can meet the agency's 

needs. Although not required to solicit from a specific number of 

schedule contractors, ordering activities should attempt to distribute 

orders among contractors.

    (c) Orders exceeding the micro-purchase threshold but not exceeding 

the maximum order threshold. Ordering activities shall place orders with 

the schedule contractor that can provide the supply or service that 

represents the best value. Before placing an order, an ordering activity 

shall consider reasonably available information about the supply or 

service offered under MAS contracts by surveying at least three schedule 

contractors through the GSA Advantage! on-line shopping service, or by 

reviewing the catalogs or pricelists of at least three schedule 

contractors (see 8.405-5). In addition to price, when determining best 

value, the ordering activity may consider, among other factors, the 

following:

    (1) Past performance.

    (2) Special features of the supply or service required for effective 

program performance.

    (3) Trade-in considerations.

    (4) Probable life of the item selected as compared with that of a 

comparable item.

    (5) Warranty considerations.

    (6) Maintenance availability.

    (7) Environmental and energy efficiency considerations.

    (8) Delivery terms.

    (d) Orders exceeding the maximum order threshold. Each schedule 

contract has a maximum order threshold established on a SIN-by-SIN 

basis. Although a price reduction may be sought at any time, this 

threshold represents the point where, given the dollar value of the 

potential order, the ordering activity shall seek a price reduction. In 

addition to following the procedures in paragraph (c) of this section 

and before placing an order that exceeds the maximum order threshold or 

establishing a BPA (see 8.405-3), ordering activities shall--

    (1) Review the pricelists of additional schedule contractors (the 

GSA Advantage! on-line shopping service can be used to facilitate this 

review);

    (2) Based upon the initial evaluation, seek price reductions from 

the schedule contractor(s) considered to offer the best value (see 

8.404(d)); and

    (3) After seeking price reductions (see 8.405-4), place the order 

with the schedule contractor that provides the best value. If further 

price reductions are not offered, an order may still be placed.

    (e) Minimum documentation. The ordering activity shall document--

    (1) The schedule contracts considered, noting the contractor from 

which the supply or service was purchased;

    (2) A description of the supply or service purchased; and

    (3) The amount paid.



[69 FR 34234, June 18, 2004, as amended at 70 FR 43578, July 27, 2005]